Personal Assistant To Managing Director (MD)

Educational Qualification:  Bachelors of Commerce, Any Postgraduate and or MBA/PGDM in Any Specialization

Total Years of Experience:10 - 15 yrs

Relevant Experience: 7 years

Relevant Industries: Any

Responsibilities:

- Responsible to manage Managing Directors office with schedules, meeting requests, calendar updates, reminders, preparation for meetings, appointments, maintain, manage and storage information in digital format.

- Maintain strict confidentiality with sensitive information of the organisation.

- Co-ordinate and facilitate travel and stay arrangements for all travels for MD with end-to-end execution.

- Draft, type and send letters and emails/mass communication on behalf of MD, if required.

- Help facilitating the travel for Global Colleagues being SPOC from India for all related support documents and monitor the visitor's arrangements.

- Follow up and monitor status of pending tasks for management reviews.

- Responsible to help managing databases, periodic data sharing, bill processing of external vendors of Engineering organization.

- Compile various data before the review meetings / presentations, prepare summary, MOMs and track the progress.

- Responsibility to prepare excel based reports

- Follow up with internal teams on key actions agreed.

- Event Management, provide administrative support whenever needed.

- All other miscellaneous administrative tasks required for MDs office."

Requirement:

Must Have:

- Minimum 7 years of experience of working as Personal / Executive Secretary with board members / Leadership team.

- Complete ownership and accountability for all matters is the minimum expectation.

- High degree of flexibility depending on the urgency of matter.

- Integrity and following the company values (Responsibility, Customer First, Respect, Team Spirit, Elimination of Waste)

- Prompt, Reliable, Responsive and should maintain confidentiality of the office. 

- Problem solving approach and reasonable negotiation skills.

- Proficient in the use of MS Office.

- Excellent organization skills

- Effective communication, inter-personal skills, fluent in English

- Ability to independently handle correspondence and day to day tasks

- Knowledge of basic SAP, standard office administrative practices and procedures.