Personal Assistant To Managing Director

Alembic Pharmaceuticals Ltd. is looking for a competent person for the position of PA to MD based at our corporate office - Vadodara, Gujarat.

Key Responsibilities:

• Calendar & Schedule Management: Manage and maintain the MDs calendar, including scheduling meetings, appointments, and travel arrangements. Ensure the MDs time is used effectively.
• Correspondence Handling: Screen and prioritize emails, phone calls, and other communications. Draft and send emails and letters on behalf of the MD, ensuring they align with company standards.
• Travel Coordination: Organize domestic and international travel arrangements for the MD, including flights, accommodations, transport, and itineraries.
• Meeting Preparation: Organize and prepare materials for meetings, presentations, and events. Take meeting minutes and follow up on action points.
• Relationship Management: Build and maintain relationships with internal and external stakeholders on behalf of the MD, ensuring smooth communication and coordination.
• Task Management: Assist in tracking and prioritizing projects and deadlines, ensuring the MDs tasks and priorities are effectively managed.
• Confidentiality: Handle sensitive information and company secrets with discretion and professionalism.

Qualifications and Skills:

• A degree or equivalent experience in business administration or a related field.
• Previous experience as a Personal Assistant, Executive Assistant, or in a similar administrative role is preferred.
• Excellent verbal and written communication skills.
• Strong ability to prioritize tasks, manage time effectively, and keep the MDs day-to-day activities running smoothly.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint), other productivity tools.
• Maintain high level of professionalism, confidentiality, and integrity when handling sensitive information.
• Strong problem-solving skills, with the ability to handle unexpected challenges or changes efficiently.
• Exceptional attention to detail and accuracy in all aspects of the role.
• Ability to work in a fast-paced environment and adapt to changing priorities.

Interested candidates may please share their updated resume to hrd@alembic.co.in with a reference code of "PA to MD".