Assistant Manager - Bids/Tendering - IT (4-6 yrs)

Title: Assistant Manager - Bids / Tendering

Location: Gurugram

Reports to: GM - Bids & Tendering

Status: Permanent Employement

Position Summary:

- We are looking for a Bids/Tendering Specialist to join our team and is will be responsible for submitting a completed bid to an existing or prospective client, on time and within budget.

- They ensure that all the client's questions have been answered as fully as possible, and that the organisation has given itself the best possible chance of success.

Job Responsibilities:

- Having 4+ years of experience in commercial Bid Management and Tendering profile.

- Able to search tenders through tender portals.

- Knowledge of technical and financial terms in tender document.

- Able to understand and verify/validate the specifications mentioned in the tender document to get technically Qualified.

- Able to prepare Pre-Bid meeting Questionnaire and validate with the pre-bid minutes.

- Compilation of the Technical and Financial Bid with all the necessary documents.

- Process Tender Fee, EMD, Tender processing Fee in the form of DD/FDR/BG/Online Payment etc.

- Submission of the bid online/offline.

- Follow-ups with the clients for the status of the tenders.

- Resolving the techno commercial queries received from the clients.

- Follow ups for EMD Refund.

- Payment and C Forms Follow ups.

- Knowledge of vender registration online as well as offline.

- Knowledge of Government portal registration.

- Having basic knowledge of GEM portal will be an added advantage.

- Able to handle multiple stakeholders in the organization.

- Able to handle multiple tenders at any point in time.

Job Requirements:

- 4 + years of relevant work experience gained in a professional services or multi-national companies.

- Good oral and written English language communication skills.

- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Key Competencies:

- Strong interpersonal skills and able to work effectively with all levels of staff.

- Excellent organizational skills, ability to set priorities, attention to details and is tenacious with follow-ups.

- Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics.

- Team player, highly motivated, energetic, resourceful and friendly.

- Service-oriented, flexible and able to work under pressure.

- Demonstrates accountability and ownership.

- Reliable, timely and flexible.

- Anticipates the needs of others and demonstrates service orientation (proactive).

- Effective in time management.

- Ability to work in a highly matrixed organization.

Work Environment:

- Must be able to perform successfully in a fast-paced, intellectually intense, solutions-oriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with Hexagon's values and culture.

- Experience working successfully within a complex matrix structured organization is preferable.

- Interview process

- 2 Rounds + 1 HR Round