Purchase Executive

Procurement & Negotiation Skills

Job Summary:

The Purchase Executive is responsible for managing the procurement of goods and services required for banquet operations, ensuring cost-effectiveness, quality, and timely availability of supplies. The role involves vendor management, negotiation, inventory coordination, and compliance with procurement policies.

Key Responsibilities:

1. Procurement & Vendor Management

• Source and procure food, beverages, décor materials, kitchen equipment, and other banquet-related supplies.
• Identify, evaluate, and negotiate with suppliers for the best pricing and quality.
• Maintain strong relationships with vendors and explore new suppliers for competitive pricing.
• Obtain multiple quotations and finalize purchase decisions based on cost, quality, and delivery timelines.

2. Inventory & Cost Control

• Coordinate with the store and banquet teams to ensure optimal stock levels.
• Track and monitor inventory consumption to avoid wastage and over-purchasing.
• Implement cost-saving initiatives without compromising on quality and service.
• Ensure purchases are within the allocated budget and aligned with banquet event requirements.

3. Order & Documentation Management

• Process purchase orders (POs) and ensure timely delivery of items.
• Maintain proper records of purchases, vendor agreements, and invoices.
• Work closely with the accounts department for payments and reconciliation.
• Ensure all procurement activities comply with company policies and standards.

4. Quality Assurance & Compliance

• Conduct regular quality checks on purchased goods.
• Ensure compliance with food safety and hygiene regulations.
• Address and resolve any supply chain issues, such as delays or defective goods.

5. Coordination with Internal Teams

• Collaborate with the banquet operations team to understand event-specific requirements.
• Work with the kitchen and service teams to ensure timely availability of ingredients and equipment.
• Communicate with finance, HR, and senior management for budget approvals and procurement policies.

Qualifications & Skills:

• Education: Graduate in Business Administration, Supply Chain, or a related field.
• Experience: 2-5 years of experience in procurement, preferably in hospitality or banquet operations.