Analyst - Travel Desk

Role & responsibilities

Travel Desk Executive - Job Description

Overview

This is a role for someone who has a passion for being an organizer and a cheerleader to everyone traveling from the company or coming to our country. This role is dynamic in nature and requires a fast-paced attitude to stay on top of duties. You will be organizing travel for the CEO, COO, E-Suite, and Employees as required. 

As a travel desk executive, you will be required to maintain strict confidentiality about travel plans within and outside the organization. Additionally, company rules about travel need to be followed. You will regularly be in touch with finance and HR to manage all documentation and formalities pre and post-travel.

Responsibilities:

• Manage end to end travel plans Globally efficiently and cost-effectively airlines, trains, transport, and hotels
• Negotiate on best rates through vendors every time there is a travel occurrence
• Communicate with the person traveling regularly to keep them updated on logistics
• Manage emergency changes/cancellations in a professional and calm manner
• Handle visa applications and formalities promptly
• Handle all incoming travel requests and the processes that follow after
• Coordinate and email the plans, booking details to all employees. Ensure this is done seamlessly
• Maintain and swiftly resolve employee feedback of hotels and travel facilities as needed
• Maintain and update the travel and stay entitlement sheet for all teams & employees PAN India, regularly.
• Maintain the monthly travel expense sheet.
• Maintain and approve all travel bills and email them to the finance department by the end of each month.
• Handling the companys events

Requirements:

• Knowledge of travel software and technologies like IATA, Amadeus, and Galileo preferred
• Awareness about international travel regulations, customs, and currencies
• A degree in Hospitality, Travel, Tourism, Business or relevant field
• Good command of English, written and spoken.

Experience: 3 7 Years