Executive Secretary To the President | International KPO | Noida|

Job Summary:
We are seeking a proactive and detail-oriented Executive Secretary with expertise in administrative and organizational tasks. The ideal candidate will have a strong command of shorthand, proficiency in MS Office, and experience using intelligent automation tools and AI platforms like ChatGPT. Previous experience in a CA firm or law firm is highly preferred.

Key Responsibilities:

• Administrative Support:
• Manage and organize schedules, appointments, and meetings for senior executives.
• Prepare agendas, draft minutes (using shorthand when required), and follow up on action items from meetings.
• Communication Management:
• Serve as the primary point of contact for internal and external communications on behalf of executives.
• Draft and edit correspondence, reports, and presentations with precision.
• Coordination & Planning:
• Arrange travel, accommodations, and itineraries for business trips.
• Plan and coordinate events, conferences, and other organizational activities.
• File & Information Management:
• Maintain physical and digital filing systems, ensuring easy retrieval and confidentiality.
• Oversee library and book management, including inventory updates and tracking.
• Technology Utilization:
• Leverage tools like MS Office Suite, IA systems, and ChatGPT to optimize workflows.
• Implement automation strategies to enhance efficiency in document handling and communication.
• Industry-Specific Experience:
• Understand and manage tasks specific to CA firms or law firms, such as handling legal or financial documents.
• Problem-Solving:
• Address and resolve administrative issues or concerns promptly.
• Anticipate the needs of the executive team and act proactively.
• Team Collaboration:
• Liaise with different departments to ensure smooth operations and communication.
• Assist in the preparation and execution of special projects as assigned.

Required Qualifications:

• Proven experience as an Executive Secretary or in a similar administrative role, ideally in a CA firm or law firm.
• Expertise in shorthand and proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Reasonable experience with intelligent automation tools and AI platforms like ChatGPT.
• Excellent organizational, multitasking, and time-management skills.
• Strong verbal and written communication abilities.
• Bachelors degree in Business Administration, Management, or a related field (preferred).

Key Competencies:

• Attention to detail and accuracy.
• Ability to prioritize and meet deadlines in a fast-paced environment.
• Problem-solving mindset with a proactive approach.
• Exceptional interpersonal skills and a collaborative attitude.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Work in a dynamic and supportive environment.