Company Secretary

Objective:

Corporate Governance and Secretarial Services, Secretarial and Compliance, Certifications and Returns.

RESPONSIBILITIES AND ACTIVITIES:

The Company Secretary (CS) will lead all CSs practices and objectives that will provide the company with compliance to all the applicable regulations, laws, regulations, standards and codes while upholding the organisations values at all times. CS is also responsible for Secretarial Services for and conducting all the meetings as per standards, so as to support the achievement of the Companys business goals. Reporting directly to the General Manager, and working closely with colleagues to ensure all compliances are undertaken in accordance with applicable regulations, so as to ensure any risk to the business is minimised.

Main Function Responsibilities and Activities:

The overall management and development of all aspects of CS , including:

• Corporate Governance and Secretarial Services
• Secretarial and Compliance, Certifications and Returns

Position responsibilities and activities

• Develop and deliver the end-to-end corporate governance functions for SAESI at a highest standard;
• Guide the management by giving the brief background on the requirement, goal to be achieved and propose a viable action to meet the targeted goals, while explaining the associated risks in doing/or not doing the proposal, so that facilitating management to form and implement organizational policies and procedures and for constitution of committees;
• Raise and discuss corporate governance issues with the management;
• Ensure that all of the applicable laws, statutory and regulatory requirements are met by SAESI without any deviation
• Ensure compliance with governance procedures;
• Manage Corporate Governance framework for the company;
• Assisting the chairman of the SAESI Board in preparing for and conducting all the meetings as per standards;
• Creating and updating annual board calendar;
• Holding all the meetings intime and all the applicable stakeholders are notified within specified timelines;
• To ensure all the meetings are having the required quorum, properly constituted, organized and held as per the regulatory standards and all the reference documents are made available;
• All the necessary documents (Meeting Notice, Agenda, attendance, MoM etc) are prepared and archived;
• Minute all the meetings and the discussion points are recorded archived and appropriately circulated;
• Hold unscheduled meetings as per the requirements, as per the norms;
• Organize independent professional advice, if requested by the board or individual directors;
• To Coordinate with SEP Counsel, SIPL Counsel and Practicing Company Secretary for making sure all the applicable documents are appropriately prepared, signed and promptly submitted to appropriate agencies;
• Maintain 100% confidentiality on all the information discussed during the various meetings and discussions in regards to SAESI and related organizations;
• Bringing issues to the surface, especially those relating to reputational risk;
• To make sure and sign SAESI audited balance sheet and Director Reports and distribute financial statements in accordance with applicable legislation and the SAESIs constitution;
• Facilitate all the activities related to new directors induction and resignation of existing directors;
• Regularly update self on all the changes made to applicable laws / regulations and appraise management on the implications and initiate appropriate actions to meet the new requirements;
• Ensure required shares (for both investment in cash and investment in kind) are calculated and issued as per the applicable regulations and all the required supporting documentation is available and archived;
• Ensure applicable RBI / FEMA reportings are made within time and as in appropriate manner;
• Advice, communicate and receive all the yearly returns from all the directors and all the returns are filed and appropriately archived;
• Advising the board on its responsibilities with regard to risk management and internal controls.
• Advising the board on the applicable laws, regulations, standards, and codes relating to reporting of nonfinancial information;
• Offer required support and services by taking additional responsibilities from time to time as advised by the management;
• Perform all Health, Safety & Environment(HSE) related duties as per his / her job requirements and follow HSE norms as applicable.

Educational Qualifications

• Requires a Licence from The Institute of Company Secretaries of India (ICSI) after completing 10+2 or Intermediate from any discipline,
• Additional Degree or Diploma in the streams Finance /Law /Business Management or an equivalent combination of education and experience may be an added advantage,

Professional Skills

• 3-4yrs of experience with very good understanding on the scope of work;
• Thorough understanding of the Company Law 2013 to ensure legal compliance - Expert;
• Thorough understanding applicable laws, regulations, standards, codes, regulations and compliance requirements -Advanced;
• Extensive knowledge of contemporary CS practices and strategies Advanced;
• Ability to implement and lead organizational strategies in CS - Advanced;
• Ability to succeed in multiple roles without loosing focus Advanced
• Must possess the ability to comprehend legal language, ascertain the applicability, communicate, implement the required action and fulfill the legal obligations. - Advanced
• Ability to exercise sound judgment and make decisions in support of SEPIs objectives; demonstrated ability to bring new solutions to complex Company issues. – Advanced
• Requires proficiency with Microsoft Office Suit. - Advanced
• Effective verbal and written communication and presentation skills required;
• Interpersonal skills across the organization and various levels of individuals- Advanced
• Must be fluent in English