Executive Assistant

World Change Starts with Educated Children

Position Overview:

The Assistant to the Country Director (CD) is an integral part of the CD team at Room to Read, India. The Assistant is responsible for providing administrative support to the CD as it relates to scheduling, booking travel, proofreading/editing documents and presentations, and assisting with special projects as they arise. This role requires a very high level of attention to detail, organization, and flexibility.

The Assistant will be based in Room to Read s India headquarters based in Delhi and will report to the CD, while working directly with the CD on daily tasks and projects. This is a fantastic position for a self-motivated, and well-organized individual who wants to be part of a fast-growing international non-profit.

Duties Responsibilities:

Administrative:

• Serve as the key point of contact for the CD and assist with daily administrative duties of the office of CD.

• Manage the CD s calendar, schedule internal and external meetings and calls across numerous time zones; coordinate and lead weekly meetings with Country management team members to establish priorities.

• Plan and coordinate extensive international and domestic travel itineraries for the CD, including flight arrangements, local travel, lodging and any other logistical needs.

• Lead the annual travel planning process for the CD, working with the CD team and other departments to determine top priorities.

• Respond to external requests for the CD s time at meetings, events and speaking engagements; actively work with MarCom team to identify speaking opportunities for CD.

• Update PowerPoint presentations for internal and external use, draft and proofread emails,, video scripts, and other internal and external communications.

• Support the other department to facilitate the signing of documents.

• Organize, manage and maintain filing system and contact information for CD.

• Calculate and submit accurate expense reports.

• Research and collate information for the CD in preparation for internal and external meetings; collaborate with other departments on improving business processes.

Country Management Team Support:

• Support Country Management team by reviewing and collating materials for CMT decks, assisting with CMT meeting logistics, and communicating with Country Management. team and regarding scheduling.

• Coordinate sub group meetings and calls (CMT, ECMT, CLT, Nominating and Governance Committee, and Human Resources).

• Support Management Team and weekly meetings; manage the invitations, coordinate guests, take notes, collect pre-reading and support follow-up.

• Support donor engagement and stewardship by ensuring CD is prepared for donor engagement activities.

• Support Critical Friends outreach and follow-up, including editing/proofreading documents and presentations, providing logistical support for the meetings, and owning the distribution list.

Miscellaneous:

• Collect key organizational metrics on a monthly basis.

• Manage, coordinate and review the collection of data for the quarterly dashboard.

• Plan, lead and suggest improvements for the monthly All Hands meeting; assist staff with presentation preparation when needed and facilitate agenda items.

• Develop and manage the CD team annual budget.

• Organize and facilitate projects and events for the CD Team and Management Team.

• Undertake special projects, such as research projects, as needed (e.g. Strategic Plan initiatives).

Qualifications: Required:

• 1-2+ years of related work experience in a fast paced, growth-oriented environment.

• Adept at using Excel, Word, PowerPoint and Outlook.

• Detail-oriented and flexible.

• Proactive and tenacious troubleshooting skills.

• Ability to work independently and as part of a team.

• Ability to correspond both verbally and in writing with key stakeholders, donors and networks in a professional and timely manner.

• Results-oriented and strong work ethic.

• Ability to juggle multiple priorities simultaneously and take initiative.

• Excellent verbal and written communication skills in English.

• Legally eligible to work in the United States; no sponsorship provided.

Preferred:

• Bachelor s degree, or equivalent years of experience.

• History of dedicated volunteer activity and/or commitment to non-profit organizations.

• Previous Assistant experience for a C-level executive and/or Personal Assistant experience.

• Experience traveling and/or living internationally or working across cultures, and building relationships with diverse groups of people.

Room to Read is a child safe organization.

Location(s)

India - Main - New Delhi

To be successful at Room to Read, you will also:

• Have passion for our mission and a strong desire to impact a dynamic nonprofit organization

• Be a proactive and innovative thinker who achieves results and creates positive change

• Have a very high level of personal and professional integrity and trustworthiness

• Embrace diversity and a commitment to collaboration

• Thrive in a fast-paced and fun environment

Room to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. EOE/M/F/Vet/Disabled