Facility Executive

Roles and Responsibilities:

Housekeeping Management

• Supervise housekeeping staff to ensure cleanliness and hygiene across office premises.
• Conduct regular facility rounds to identify and resolve housekeeping concerns.
• Ensure timely procurement and availability of cleaning supplies and consumable
• Conduct periodic training for housekeeping staff on hygiene and workplace etiquette.

2. Vehicle and Driver Management

Oversee scheduling and deployment of office vehicles.

• Ensure smooth availability of drivers for office staff and general management.
• Monitor driver attendance, discipline, and adherence to company policies.
• Ensure timely servicing, insurance renewals, and maintenance of vehicles.
• Maintain records of vehicle usage, fuel expenses, and maintenance logs.

3. Guest House Management

• Manage guest house operations, ensuring cleanliness and readiness for occupants.
• Coordinate check-ins, check-outs, and hospitality arrangements for guests.
• Ensure timely stocking of essentials such as toiletries and consumables.
• Oversee maintenance, security, and housekeeping services at the guest house.
• Address guest feedback and implement service improvements as required.

4. Pantry Management

• Maintain hygiene and organization in office pantries and break areas.
• Coordinate with vendors for timely delivery and replenishment of pantry supplies.
• Monitor maintenance of pantry equipment such as coffee machines etc.
• Track stock levels and manage monthly procurement within the allocated budget.

5. Security Management

• Ensure adherence to security protocols and monitor office security services.
• Conduct regular security checks and report issues to the Facility Manager.
• Oversee visitor access control and maintain entry documentation.
• Coordinate with security personnel and external agencies.
• Address and escalate security incidents as needed.

6. Cafeteria Management

• Address employee concerns related cafeteria managemenet
• Maintain inventory of cafeteria supplies and manage monthly stock procurement.
• Ensure overall cleanliness and hygiene of the cafeteria area.

7. Vendor & Compliance Management

• Process vendor invoices and ensure timely payments.
• Collect and maintain compliance documents for audits.

8. Reporting & Documentation

• Prepare daily, weekly, and monthly reports on facility operations.
• Maintain asset registers and facility expense reports.
• Document and escalate facility-related concerns to the Facility Manager.
• Track maintenance schedules, inspections, and service requests.

Contact Person:

Neetu SharmaHR

hr.ho@rohanbuilders.com