Assistant General Manager - Administration

Job Description:-

Role

Key Responsibilities:

1. Facilities and Infrastructure Management:

• Oversee the maintenance and functionality of office facilities, ensuring a safe and efficient work environment.
• Plan and implement infrastructure upgrades, renovations, and office expansions when needed.
• Proactive capacity planning to meet the growing requirements of the company.

2. Operations and Budget Management:

• Manage administrative operations, ensuring the optimal allocation and utilization of resources.
• Develop, monitor, and manage budgets for administrative expenses while identifying opportunities for cost reduction.

3. Vendor and Contract Management:

• Negotiate, manage, and monitor contracts with vendors and service providers to ensure quality and timely delivery of services.
• Establish strong relationships with key service providers and regularly review their performance.

4. Compliance and Risk Management:

• Ensure compliance with company policies, safety regulations, ESG and legal requirements.
• Conduct regular audits to identify and address compliance gaps or risks.

5. Employee Welfare and Workplace Environment:

• Oversee employee welfare programs, ensuring their effective implementation.
• Foster a safe, inclusive, and supportive workplace environment by managing EHS compliances and addressing grievances related to administrative services promptly.

6. Team Leadership and Coordination:

• Lead and mentor the administrative team to ensure high performance and professional growth.
• Promote effective communication and collaboration across teams to enhance operational efficiency.

Essentials

• Leadership & Decision-Making: Strong ability to lead teams and make strategic administrative decisions.
• Problem-Solving & Analytical Skills: Capability to address complex operational challenges effectively.
• Communication Skills: Excellent written and verbal communication to interact with internal and external stakeholders.
• Time Management: Ability to prioritize tasks and meet deadlines consistently.

Qualifications

Key Qualifications:

Educational Background:

• Bachelors/Masters degree in Business Administration, Facilities Management, or a related field from a reputed university.

Experience:

• 10+ years of relevant experience in administrative roles, preferably in large-scale organizations.

• Proven track record of managing facilities, operations, and large teams effectively.

Technical Skills:

• Proficiency in using administrative tools and software, such as MS Office Suite

• Familiarity with workplace safety standards and regulations.

• Knowledge of budgeting and financial planning.

Soft Skills:

• Excellent interpersonal and relationship-building skills.

• Strong negotiation and conflict-resolution abilities.

• Ability to adapt and perform in a dynamic work environment.