Assistant Manager - Inventory

Job Description

1. Basic Information

Unique Job Position (UJP) Assistant/Deputy Manager - Inventory
Reporting To Inventory Manager
Value Stream Asset Operations
Location - Hub (or Fulfillment Center)

1. Purpose of the Role

• This role is expected to undertake all activities related to Inventory Operations under supervision of Inventory Manager. These include receiving, storing, and supplying of goods as well as efficient manpower handling. The individual is supposed to streamline internal activities to ensure optimum space utilization, seamless supply, orderly storage to facilitate physical stock count and minimize product/goods damages. This incumbent will report to Inventory Manager.

1. Listing of Activities performed by the job holder to deliver the outcomes

Receipt of Finished Goods (FG):

• Oversee the day-to-day functioning of all the inventory.
• Receive, verify and document goods received from warehouses, DCs or vendors
• Quality Control- Ensure that the goods being delivered by Suppliers meet the agreed quality parameters

Stock Count & Reporting:

• Verify and document daily inventory and inventory movement
• Ensure vendors maintain their SLAs and adhere to their operating manual
• Oversee physical counting and reconciliation of the inventory stock utilizing help of the warehouse team

In-house Inventory Management

• Plan inventory levels for categories as per business requirements
• Monitor demand and plan stocking of inventory accordingly
• Ensure no stock-outs
• Trigger requisition for purchase of commodities to the Procurement team
• Stakeholder management- coordinate with Operations and Procurement team and/or other relevant stakeholders

Damaged Goods:

• Ensure that damaged goods from the warehouse are kept in an allocated area and ensure that they are returned to vendor
• Receive, arrange, count, and weigh the damaged goods received from customers and capture the quantities into an Excel report

1. Outcomes & KPIs

• SA inventory (Ambient & Cold) accuracy (%) Vs Target.
• Zero escalations regarding expiry items from customer end.
• SA external audit accuracy (%) vs Target
• Offer Updation Near Expiry SKU (Minimise sale loss & dispose control)
• MTO vendor GRN and receiving error (0%)

1. Organization

This role reports to Inventory Manager, who is part of Hub/Site leadership team under Hub Head. The Hub head further reports to respective zonal lead, who in turn report to Operations Head within Milkbasket Organization.

The incumbent works closely with other internal stakeholders such as Finance, Site HR, Hub Operations, Category, DC team etc. External stakeholders include auditors and vendors (wherever applicable).

1. Delegation of Authority

ActivitiesPrimary ResponsibilitySecondary Responsibility

1. Inventory Accuracy & SOP Adherence

Yes

1. On Time Receiving

Yes

1. Shrinkage Control

Yes

1. Quality Product Receiving and on time Info to DC Team/ Supplier

Yes

1. Supervise physical counting and reconciliation of the inventory stock

Yes

1. Cost Control with Inventory Sub-Department

Yes


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