Administrative Assistant and Front Office Executive

We are seeking a highly organized and personable Administrative Assistant and Front Office Executive to join our dynamic team. This role involves managing front office operations, taking minutes of meetings, and coordinating effectively within the team, vendors, and clients to ensure smooth day-to-day operations.

Key Responsibilities

1. Meeting Coordination and Documentation:

• Schedule, organize, and prepare materials for meetings.
• Accurately record and distribute minutes of meetings.
• Follow up on action items and deadlines discussed in meetings.

2. Team and Vendor Coordination:

• Act as a point of contact between the team, vendors, and clients.
• Coordinate with vendors for procurement, deliveries, and service-related queries.
• Assist in resolving client and vendor issues in a timely and efficient manner.

3. Administrative Support:

• Manage and organize office documentation and filing systems.
• Monitor office supplies and place orders as needed.
• Handle travel arrangements, event coordination, and other logistical tasks.

4. Communication and Liaison:

• Facilitate effective communication within the team and between stakeholders.
• Ensure prompt dissemination of information and updates.
• Draft and proofread emails, letters, and reports.

Required Skills and Qualifications

• Education: Bachelor s degree in business administration or a related field (preferred).
• Experience: 2+ years of experience in administrative or front office roles.
• Female candidates preffered.
• Skills:

• • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to maintain confidentiality and handle sensitive information.
  • A proactive approach to problem-solving and team collaboration.
• Attributes:

• • Professional demeanour with a customer-focused mindset.
  • Ability to work under pressure and meet deadlines.
  • Strong attention to detail and accuracy.
  • 9 to 5 job with weekday off.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional development and growth.

A supportive and collaborative work environment.