Administration Executive

Job Summary:

The Admin Executive plays a crucial role in ensuring the smooth and efficient operation of the office. They handle a variety of administrative, clerical, and support tasks to facilitate daily business operations. This position requires strong organizational skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities:

1. Office Administration & Management:

• Oversee daily administrative tasks to ensure smooth office operations.
• Manage office supplies inventory and place orders as needed.
• Maintain office equipment and arrange for necessary repairs.
• Handle correspondence, including emails, phone calls, and letters.
• Ensure proper record-keeping and documentation of important files.

2. Facility & Vendor Management:

• Coordinate with vendors for office maintenance, repairs, and services.
• Manage contracts and agreements with service providers (e.g., housekeeping, security, IT support).
• Ensure the cleanliness, safety, and security of office premises.

3. Travel & Logistics Management:

• Arrange travel bookings, accommodations, and transportation for employees.
• Handle visa and passport processing as required.
• Manage travel expense reimbursements.

4. Meeting & Event Coordination:

• Schedule and organize meetings, conferences, and training sessions.
• Prepare meeting agendas and record minutes.
• Manage catering and other arrangements for corporate events.

5. Compliance & Documentation:

• Ensure compliance with company policies and local regulations.
• Maintain and update company records, licenses, and registrations.
• Assist in audit preparations and data verification.

6. IT & Communication Support:

• Coordinate with IT teams for system setups and troubleshooting.
• Manage company assets such as laptops, mobile devices, and access cards.

7. Financial & Budgeting Support:

• Assist in budget preparation for administrative expenses.
• Process invoices, payments, and petty cash management.
• Reconcile office expenses and generate reports.

Key Skills & Competencies:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Problem-solving and decision-making skills.
• Knowledge of office management procedures and basic accounting.

Qualifications & Experience:

• Bachelors degree in any field
• 2-10 years of experience in an administrative or office management role.
• Familiarity with office software and equipment.
• Experience in handling vendors, contracts, and facility management is an advantage.

Contact Details :

prisilla@proplusdata.co

sakshi@proplusdata.co

Company Address : ProPlus Data Pvt Ltd, Royal Oak Society Rd, Karpe Nagar, Kemse Vasti, Wakad, Pimpri-Chinchwad, Maharashtra 411057

Note : You can also come for Walk In Interview from Monday to Friday ( 10:00 am to 4:00 pm)