Manager - Accounts Payable & Accounting - CA (2-6 yrs)

Department: Finance & Accounting

Reports To: Accounting Manager/Finance Director

Job Summary:

The Accounts Payable and Accounting Reconciliation Specialist is responsible for managing the company's payables process, ensuring timely and accurate payments to vendors, and performing account reconciliations to maintain financial accuracy. The role requires strong attention to detail, analytical skills, and knowledge of accounting principles to ensure compliance with financial regulations and company policies.

Key Responsibilities:

Accounts Payable Duties:

- Process invoices, verify accuracy, and obtain necessary approvals before payments.

- Match invoices with purchase orders and receiving reports.

- Ensure timely and accurate payments to vendors, suppliers, and service providers.

- Handle vendor inquiries and resolve discrepancies in a timely manner.

- Maintain records of all payments, invoices, and relevant financial documentation.

- Prepare and process electronic transfers and payments (ACH, wire transfers, etc.).

- Reconcile accounts payable transactions and monitor outstanding balances.

- Assist in month-end and year-end closing processes related to accounts payable.

Accounting Reconciliation Duties:

- Reconcile bank statements, credit card transactions, and general ledger accounts.

- Investigate and resolve discrepancies in financial records.

- Prepare adjusting journal entries as needed.

- Assist in financial audits by providing documentation and support.

- Monitor accounts to ensure compliance with financial policies and regulations.

- Analyze financial data to identify trends or anomalies in transactions.

- Support financial reporting and provide reconciled data for decision-making.

Required Qualifications:

- Bachelor's degree in Accounting, Finance, or a related field.

- 2+ years of experience in accounts payable and reconciliation roles.

- Proficiency in accounting software (e.g., SAP, QuickBooks, Oracle, NetSuite, or similar).

- Strong understanding of GAAP (Generally Accepted Accounting Principles).

- Experience with financial reporting and audit preparation.

- Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, etc.).

- Excellent analytical and problem-solving skills.

- Strong organizational and time-management abilities.

- High level of accuracy and attention to detail.