Operations Executive

Job Summary:

The Operations Executive will be responsible for overseeing order processing, inventory management, logistics, and vendor coordination while ensuring compliance with company policies and regulations. Proficiency in Tally is required for managing financial transactions and inventory records efficiently.

Key Responsibilities:

1. Order Processing & Coordination:

• Process customer orders accurately and ensure timely dispatch.
• Coordinate with the sales and warehouse teams to ensure smooth order fulfillment.
• Monitor and track shipments, ensuring on-time deliveries.

2. Inventory & Stock Management:

• Maintain accurate inventory records and conduct periodic stock audits.
• Coordinate with suppliers to manage procurement and replenishment.
• Monitor stock levels, expiry dates, and batch tracking for compliance.

3. Logistics & Distribution:

• Plan and coordinate product deliveries with transport partners.
• Ensure compliance with cold chain logistics (if applicable).
• Resolve logistical challenges to avoid delays and disruptions.

4. Vendor & Supplier Coordination:

• Liaise with manufacturers, suppliers, and vendors to ensure uninterrupted supply.
• Negotiate with third-party logistics providers to optimize cost and efficiency.

5. Compliance & Documentation:

• Ensure adherence to medical regulations, quality standards, and legal requirements.
• Maintain records related to invoices, purchase orders, and shipping documents.
• Assist in audits and inspections as per company policies.

6. Process Improvement & Reporting:

• Identify bottlenecks in the supply chain and suggest improvements.
• Generate daily/weekly reports on operations, inventory, and deliveries.
• Work on cost optimization initiatives to improve operational efficiency.

Qualifications & Experience:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• 2+years of experience in operations, logistics, or supply chain management.
• Proficiency in Tally for inventory and financial record-keeping.
• Strong analytical, problem-solving, and organizational skills.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent communication and negotiation skills.

Preferred Skills:

• Experience in the medical or pharmaceutical industry is a plus.
• Knowledge of ERP systems and inventory management tools.
• Understanding of compliance requirements for medical product distribution