CS-Company Secretary_Hybrid

We are looking for Company Secretary Executive for our organisation.

Job Location : Navi Mumbai(WFH/Hybrid)

Timing: 10 am to 7 pm

2nd and 4th Sat off

Indian Holidays.

22 Leaves ( as per pro-rata basis )

Key Responsibilities:

1. Legal :

• Drafting and Verification:
• Draft and verify power of attorneys, letters of authority, agreements, addendums, and memoranda of understanding within the stipulated timelines.
• Ensure the accuracy and legal compliance of documents.
• Agreement Management:
• Maintain an up-to-date agreement tracker with hard and soft copies.
• Automation:
• Utilize automation software (e.g., Complinity) to streamline the management, review, and approval of legal documents.

2. Secretarial :

• Meetings and Documentation:
• Prepare and verify notices, agendas, and draft minutes for board, general, and committee meetings in compliance with statutory timelines.
• Compliance Filings:
• Verify and finalize statutory documents such as annual returns (MGT-7) and directors' reports.
• File various e-forms with ROC, including financial statements (XBRL, AOC-4, AOC-4 CFS).
• Record Keeping:
• Maintain statutory registers, records, and minutes books.
• Apply for DIN and DSC as required.
• Automation:
• Automate company secretarial activities, including record-keeping and document preparation.

3. Outside Correspondence :

• Coordination with Bank:
• Liaise with banks for secretarial matters, including the renewal of credit facilities and management of bank guarantees.
• Foreign Currency Management:
• Ensure proper management of unhedged foreign currency positions.
• Signatory Updates:
• Coordinate with the finance department to update authorized signatories with banks.
• Compliance Checks:
• Perform due diligence and balance confirmation on a half-yearly and quarterly basis.

5. Other Important Assignments :

• Regulatory Updates:
• Maintain a ready reckoner for all rules, sections, and updates related to company law.
• Merger and Dividend Activities:
• Support pre- and post-merger activities and manage dividend-related processes.
• Record Management:
• Update and streamline the organizations filing systems.
• Standard Operating Procedures:
• Develop and implement SOPs and processes for all activities within the legal and secretarial department.
• Supervision:
• Verify and ensure 100% accuracy in the work assigned to repartees.

Qualifications:

• Bachelors degree in law & Company Secretary (CS)
• Minimum of 5-8 years of experience in legal and secretarial roles.
• Proficiency in legal documentation and compliance software.
• Strong understanding of corporate law