Front Office Receptionist

As discussed, Please find JD below for your reference.

Position Title: Receptionist

Function / Department: HR & Admin

Job location: Dadar, Mumbai

Working hours: 09:00 AM to 06:00 PM

Working days : 6 Days (Alternate Saturdays off 02nd and 4th )

Job Purpose:

Direct Reports Key Figures The Receptionist is responsible for providing secretarial, clerical and administration support in order to ensure that municipal services are provided in an effective and efficient manner.

Main Responsibilities, Authorities & Accountabilities :

Primary Responsibility :

• Provide office support services in order to ensure and efficiency and effectiveness within the office.
• Receive, direct and relay telephone messages and fax messages, Direct the first nations members and the general public to the appropriate staff member. Pick up and deliver the mail.
• Direct calls as appropriate and take adequate messages when require, Greet, assist and direct students, visitors and the general public.
• Open and date stamp all general correspondence, Maintain the general filing system and file all correspondence.
• Assist in the planning and preparation of meetings, conferences and conference, telephone calls, Make preparations for council and committee meetings.
• Maintain an adequate inventory of office supplies, respond to public inquires, provide word processing and secretarial support.

Secondary Responsibility:

• Develop and maintain a current and accurate filing system monitor the use of supplies and equipment coordinate the repair and maintenance of office equipment.
• Support the executive director and other staff.
• Assist the executive director and other staff as request provide administrative services for the executive director.

Requirements, Skills & Competencies

Educational Qualification and Experience

• Any Graduate
• 0-2 Years Experience

Functional Skills

• Computer skills
• Good in Excel and word
• Stress Management Skills
• Time Management Skills
• Decision making skills
• Analytical and problem-solving skills