Associate III - BPM

A Voice Associate Able to independently take customer support calls effectively and efficiently ;follow the SOPs to complete the process and endeavour to resolve the issue handle some escalated issues or escalate to a more knowledgeable person to resolve in alignment with SLAs and assists Lead I - BPM. rnA Data Associate should independently be able to effectively and efficiently process the transactions assigned in timely manner clarify complex transactions to others and ensure that quality of output and accuracy of information is maintained in alignment with SLAs and assists Lead I - BPM.

Outcomes:

Independently achieves the following; guiding other process associates and assists Lead 1 - BPM
1. Service Level Agreement (SLAs) specified by the client in terms of quality productivity and schedule should be managed to ensure 100% adherence.
2. Data: Analyze information enter and verify data follow the SOP to ensure completion of the task. Voice: Customer calls responses and any updates or edits to workflow based on after call work should be performed as per directions.
3. Address performance issues and improvement plans of team and self with supervisor.
4. Expected to be proficient in the process and domain to ensure quality of transactions and guide the same to the process associates.
5. Perform QA for production associates as an expert in the function and ensure completion within SLAs.
6. Create reports on performance metrics for team to manage productivity.
7. Understand the process and bring forward ideas and solutions to simplify and automate them to increase operational efficiency. Create automation solution and submit the same to Lead I for review.

Measures of Outcomes:

1. 100% Adherence to quality standards
2. Adherence to turnaround time for response and resolution
3. Completion of all mandatory training requirements
4. 100% adherence to process and standards
5. 100% adherence to SLAs where applicable
6. Number of issues fixed/tasks completed
7. Number of non-compliance issues with respect to SOP
8. Zero/No Client Escalations
9. Number of high-quality RCA and QA output
10. Daily/weekly performance reporting
11. Mentors A1 and A2 resources on the processes

Outputs Expected:

Processing Data:

1. Processing transactions assigned as per SOPs

Handling calls Voice:

1. Handle customer support calls
   resolve issues and complete after-call work

Production:

1. Take calls (voice) or process complex transactions (data)

Issue Resolution:

1. Address any problems with the supervisor/QA to ensure maximum productivity and efficiency.
2. Identifies
   analyses and solves the incidents/transactions.

Productivity:

1. Proficient in the process
   assisting other team members who are new to the process as well to ensure quick readiness of the team.
2. Take steps to improve performance based on coaching.
3. Production readiness of new joiners within agreed timeline by providing guidance Actively participate in the teams or organization wide initiatives
4. Able to handle and manage higher complexity tasks.

Adherence:

1. Be aware of any clients process or product updates and ensure 100% compliance towards the same.
2. Adhere to release management process.
3. Thorough understanding of organization and customer defined process. Consult with mentor when in doubt.
4. Adherence to defined processes.
5. Adhere to organization s policies and business conduct.

Reporting:

1. Create reports on specific SLAs/performance measures/KPIs

Stakeholder Management:

1. Guide the team in preparing status updates and keep management updated about the status.

Training :

1. Attends one on one need-based domain/project/technical trainings as needed.
2. On time completion of all mandatory training requirements of organization and customer.
3. Provide on floor training and one to one mentorship for new joiners.

Escalation:

1. Escalate problems to appropriate individuals/support team based on established guidelines and procedures.

Monitoring:

1. Monitor progress of requests for support and ensures users and other interested parties are kept informed.

Manage knowledge:

1. Consume project related documents
   share point
   libraries and client universities

Mentoring:

1. Mentor and provide guidance to peers and junior associates.
2. Assist new team members in understanding the customer environment.

Communication:

1. Status update to the respective stakeholders and within the team

Collaboration:

1. Collaborate with different towers of delivery for quick resolution (within SLA); document learnings for self-reference.
2. Collaborate with other team members for timely resolution of errors.

Skill Examples:

1. Customer Focus: Focus on providing a prompt and efficient service to customers goes out of the way to ensure that individual customer needs are met.
2. Attention to detail to ensure SOPs are followed and mistakes are not knowingly made
3. Team Work: Respect others and work well within the team.
4. Communication: Speak clearly and write in a clear and concise manner. Uses appropriate style and language for communication (Data)
5. Communication: Speaks in an accent neutral manner or with the accent required for the process with good vocabulary and grammar skills. Writes clearly (Voice)
6. Typing Speed with 15WPM and 80% accuracy
7. Analytical approach: Makes systematic judgments based on information and relevant assumptions.
8. Ability to follow SOP documents and escalate the s within the defined SLA Willingness and ability to learn new skills domain knowledge etc.
9. Make rule based and discretionary decisions.
10. Process Trainer/Sr. QA/Domain Expert/MIS Analyst
11. Frontline resource - Voice/Backoffice Quality Auditors SME Domain Experts

Knowledge Examples:

• Expertise with Windows Operating Systems MS Office tools
  1. English comprehension - Reading writing and speaking
  2. Domain knowledge based on process (healthcare banking investment F&A retail customer support etc)
  3. Familiarity with work allocation and intake functions
  4. Familiarity with quality control processes including pare to analysis and root cause analysis
  5. Knowledge on security policies and tools
  6. Good understanding of customer infrastructure ability to co-relate failures
  7. Experience level - 3 to 7 years
  
  

  Handling Customer Service Inquiries Proven experience in invoice processing or accounts payable. Strong knowledge of invoice processing systems. Attention to detail and high level of accuracy. Excellent organizational and time management skills. Ability to maintain confidentiality regarding financial information.