Executive Secretary

Role & responsibilities

Job Purpose:

To be supportive to the MD & ED and helping them reduce their time on routine and

operational tasks both at Corporate office and factories

Job Profile:

1. Manage professional and personal scheduling including agendas, mail, email, calls,

client management, and other company logistics

2. Ensuring the tasks assigned to different departments / individuals are followed till

complete and reporting back to MD/ED.

3. Coordinate complex scheduling and extensive calendar management, as well as

management of content and flow of information to HODs

4. Responsible for the Facebook, twitter etc. personal accounts of MD & ED to be

tracked and updated based on suggestions from MD/ED/Marketing teams.5. Manage and coordinate meetings for Leadership Teams both internal and external

6. Perform administrative and office support, MIS reports in spreadsheet, ppt creation,

and maintenance of filing system and contact database

7. To prepare Minutes of Meeting, Follow up Schedules of Leadership Team with

various stakeholders both internal and external

8. To collate periodical and adhoc reports from various HODs / SPOCs and prepare a

consolidated report with analysis for perusal by MD & ED.

9. To contact key doctors and other higher officials in different Governments/ Trusts

and keep MD & ED updated on their requirement and reporting to them on behalf of

MD/ED.

10. Maintain professionalism and strict confidentiality with all materials, and exercise

discretion when interfacing with the business

11. Organize team communications and plan events, both internally and offsite

Preferred candidate profile

1. Minimum 8-10 years of experience in Executive Asst role reporting directly to

Leadership Team

2. Excellent written and verbal communication skills

3. Strong time-management skills and the ability to organize and coordinate multiple

projects at once

4. Proficiency in office productivity tools, with aptitude to learn new software and

systems

5. Problem solving ability and willing to do what it takes to get the job done; adaptable

and enjoys a challenge

6. Ability to keep company confidences

7. Any Degree

8. Strong command of English, Tamil, Hindi and a foreign language

9. Should have a 2-wheeler or 4-wheeler to commute between Corporate office /

factories/ out of office meetings.

Desirable:

1. Worked in manufacturing sector

2. MBA

Perks and benefits