Administration - Manager

We are looking for immediate joiners

Job Summary: The Manager of Administration is responsible for overseeing the administrative functions of the organization, ensuring efficient operations and providing leadership and direction to the administrative team. This role involves managing office services, implementing administrative policies, and coordinating various projects to support the organization's objectives.

Role & responsibilities

1. Administrative Management:
• Supervise and lead the administrative team, providing guidance, training, and performance evaluations.
• Develop, implement, and maintain administrative systems, procedures, and policies.
• Oversee office operations, including office maintenance, supply management, and equipment procurement.
2. Budget and Financial Management:
• Prepare and manage the administrative budget, ensuring cost-effective operations.
• Monitor expenses and manage vendor contracts and relationships.
• Coordinate with the finance department on financial reporting and budgeting matters.
3. Human Resources Support:
• Assist with HR functions such as recruitment, onboarding, and employee records management.
• Ensure compliance with employment laws and organizational policies.
• Handle employee relations issues and provide support in resolving conflicts.
4. Project Coordination: new site management
• Plan and coordinate administrative projects, ensuring timely completion and alignment with organizational goals.
• Collaborate with other departments to facilitate cross-functional initiatives.
5. Communication and Liaison:
• Serve as a point of contact between senior management and the administrative team.
• Facilitate effective communication within the organization and with external partners.
• Prepare reports, presentations, and correspondence as needed.
6. Policy Development:
• Develop and enforce administrative policies to improve operational efficiency.
• Ensure compliance with regulatory requirements and industry standards.
7. Technology and Systems Management:
• Oversee the implementation and maintenance of office technology and systems.
• Ensure data security, MIS and privacy protocols are followed.

Preferred candidate profile

Qualifications:

• Education: Bachelors degree in Business Administration, Management, or a related field. A Masters degree is a plus.
• Experience: Minimum 12 -15 years of experience in administrative management or a related field, with at least 5 years in a supervisory role.
• Skills:
• Strong leadership and team management skills.
• Excellent organizational and multitasking abilities.
• Proficiency in office software (e.g., MS Office Suite), good in making PPT, data analysis and excel and administrative management tools.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Problem-solving skills and a proactive approach to challenges.

Working Conditions:

• Standard office environment with occasional travel for meetings, conferences, or training sessions.
• Open to work in multiple shifts and may require weekend work to meet deadlines or attend events.

Perks and benefits