Administration Executive

Roles and Responsibilities

• SPOC for HK Partner resource team
• Hardcore knowledge in facility >>Oversee day-to-day facility operations, ensuring all processes run smoothly and efficiently.
• Establish Operational procedures and roll out the same for all site staff.
• Establish contacts with local authorities on the facility related issues and maintain the relationship.
• Responsible for all legal & authorities related compliances pertaining to Facility systems.
• Plan and manage the budgets for Engineering & Operational contracts.
• Carry out Technical Audits for all installations at periodical intervals.
• Review the maintenance/service practices of M&E, Soft service and other Contractors related to facility service to deliver quality work practices in line with the manufacturer recommendations and client requirements
• Plan & take responsibility for smooth operations of all MEP installations and civil works pertaining to the facility.
• Responsible for planning a critical spares list for all installations as per manufacturers recommendations and inventory.
• Responsible for development of all maintenance related schedules and shutdowns in consultation with Clients / OEMs.
• Periodically inspect the logbooks, checklists and PPM schedules for a better management of engineering systems.
• Work towards the ZERO down time and set up the practices to ensure the delivery of seamless service to Clients
• Coordinate with clients and appropriate local government / legal authorities for ensuring compliance on availability of all statutory obligations such as CEIG, Fire, Lift, Explosives and stability certificate
• Responsible for setting up the maintenance and other contracts to ensure the risk mitigation to the Client operations
• Implement the Energy management programs to reduce the cost on utilities
• Study the maintenance proposal, new requirements as a part O&M/Compliance requirement related jobs, BOQ finalization, in-depth analysis and proposal note with recommendations for client approval
• Handle small renovation projects from initiation to completion.
• Identify and suggest improvement jobs, which add value to the property, reduce maintenance cost and improve Overall Equipment effectiveness.
• Makes periodic inspections of the building premises and equipment is to determine whether the services are adequate and whether any additional attention needed; reviews safety and procedures for adequacy.
• Ensuring periodical training programs to the task level team by the respective Service Providers in their functional areas.

4. Leadership and Team Collaboration

• Ability to lead small teams and delegate tasks effectively.
• Skilled at fostering collaboration between technical staff, vendors, and other departments.

Reports

1. Preparation of Daily, Weekly and Monthly reports on M & E , EHS, soft service, Transport covering the maintenance contracts, spare parts consumption, Incident reports, Improvement projects and related to facility activity etc.

2. Energy management, saving opportunities, risk management & engineering systems audits.

3. Monthly Review with reporting manager.

• Shall attend Daily Morning meetings with partner team/client to review previous day’s issues, Plan for the day, discussion on issues if any, energy readings evaluation and discussion.
• Shall prepare and submit MIS for Client Management reviews.

Health and Safety:

• Ensure compliance with statutory regulations on fire, health and safety standards.
• Ensure all safety procedures, including Crisis Management/ Business Continuity and Emergency Procedures are maintain at all times
• Ensure that service delivery teams and on-site contractors undergo a Health and Safety Induction prior to deployment.

Others

• Develop and implement innovative programs and processes that reduce utility costs, increase productivity and savings.
• Initiate strategies to achieve measurable improvements in energy consumption.
• Prepare / provide input to the site monthly report submitted to region