Assistant Manager - Accounts Receivable

Job Summary:

The Assistant Manager - Accounts Receivable is responsible for overseeing the accounts receivable process, ensuring the accurate and timely collection of payments, preparing weekly projection reports, remittance reconciliation, payment gateway reconciliation, bank reconciliation, overseeing Tally entries, managing GST filing, and coordinating inventory reconciliation. The role requires strong attention to detail, effective communication, and the ability to manage a team while ensuring compliance with company policies and procedures.

Key Responsibilities:

1. Invoice Management:

• Oversee the preparation and timely issuance of accurate customer invoices.
• Ensure all invoicing follows the company's billing procedures and complies with contract terms.
• Reconcile invoices with customer orders and shipping records to verify accuracy.

2. Cash Collection & Payment Follow-ups:

• Monitor the accounts receivable aging report and ensure timely collections.
• Proactively follow up with customers on overdue payments and resolve issues related to outstanding invoices.

3. Weekly Projection Reports:

• Prepare and present weekly accounts receivable projection reports to management, outlining expected collections and cash flow.
• Provide insights into collection trends and potential risks to cash flow.
• Monitor projected vs. actual collections to identify gaps and recommend corrective actions.

4. Remittance Reconciliation:

• Oversee the remittance reconciliation process, ensuring that payments received from customers match the amounts billed.
• Investigate and resolve discrepancies between remittances and customer invoices.

5. Payment Gateway Reconciliation:

• Supervise the reconciliation of payment gateway transactions
• Ensure that payments processed through online channels are accurately recorded in the accounts receivable system.

6. Bank Reconciliation:

• Oversee monthly bank reconciliations to ensure that cash and bank accounts match the company's financial records.
• Identify and resolve discrepancies between bank statements and internal records.

7. Tally Entries Supervision:

• Supervise and ensure the accurate entry of accounts receivable transactions in Tally accounting software.
• Review Tally entries for accuracy, ensuring proper coding of invoices, payments, and adjustments.
• Perform periodic reviews of customer accounts in Tally to verify data integrity and consistency.

8. GST Filing & Compliance:

• Oversee the preparation and filing of GST returns related to accounts receivable transactions.
• Ensure that GST on sales invoices is accurately calculated and reported in line with tax regulations.
• Monitor input tax credit (ITC) eligibility and reconcile with vendor payments to optimize tax compliance.

9. Inventory Reconciliation:

• Collaborate with the inventory and warehouse teams to reconcile inventory records with sales and delivery information.
• Ensure that inventory movements are accurately reflected in the financial records and invoices.

Preferred Skills:

• Strong understanding of accounts receivable processes, financial controls, and reporting.
• In-depth knowledge of GST laws and filing requirements.
• Proficiency in Tally or similar accounting software.
• Ability to prepare and analyze reports, including cash flow forecasts and receivables projections.

Qualifications:

• Bachelors degree in Accounting, Finance, or a related field.
• Certification in GST or tax-related courses is preferred.
• Professional accounting certifications (e.g., CPA, ACCA) are an advantage.

Experience:

• Minimum of 5+ years of experience in accounts payable or a similar finance role.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, etc.).
• Ability to work under pressure and meet deadlines.

For more details kindly call HR Saloni @88519 49919

or Share your resume at saloni1.talwar@nirvasa.com