Assistant Manager - Accounts Payable

Job Summary:

The Assistant Manager - Accounts Payable is responsible for overseeing and managing the accounts payable operations, ensuring accurate and timely processing of invoices, payments, and related accounting functions. The role also requires collaborating with internal teams and external vendors to ensure smooth financial transactions and compliance with company policies.

Key Responsibilities:

• Invoice Processing:

- Review and approve invoices for payment, ensuring compliance with company policies and procedures.

- Ensure all invoices are accurately coded, entered, and processed in a timely manner.

- Verify and reconcile discrepancies between invoices and purchase orders or receipts.

• Payment Management: Assist with the preparation and execution of payments, including cheque and wire transfers, ensuring proper approvals and documentation.
• Relationship Management:

- Build and maintain positive relationships with vendors, addressing concerns related to invoicing and payment status.

- Resolve discrepancies or issues related to payments and provide updates to vendors regarding payment statuses.

• Reconciliations: Conduct regular reconciliations of accounts payable to the general ledger to ensure the accuracy of financial records.
• GST Filings and Compliance:

- Oversee the preparation and filing of GST returns for accounts payable transactions, ensuring compliance with applicable tax laws.

- Review GST invoices and input tax credit (ITC) to ensure accuracy and eligibility.

- Monitor and ensure timely submission of GST returns, including the preparation of supporting documents and reconciliation of GST liabilities.

• Tally Entries Supervision:

- Oversee the accurate and timely posting of accounts payable transactions in Tally software.

- Ensure proper entry and categorization of vendor invoices, payments, and adjustments in the Tally system.

- Review and reconcile Tally entries related to accounts payable to ensure data integrity and accuracy.

• Reporting: Prepare regular accounts payable reports for management, including outstanding payables, aging reports, and cash flow projections.
• Compliance & Controls: Ensure compliance with internal controls, company policies, and regulatory requirements related to accounts payable processes.
• Expense Reporting: Assist with the preparation of expense reports and ensure proper documentation for employee reimbursements.
• Month-End/Year-End Close: Assist in the month-end and year-end close processes, ensuring all invoices and payments are accounted for and recorded properly.

Preferred Skills:

• Strong knowledge of accounting principles and accounts payable processes.
• Strong knowledge of GST filing and tax compliance.
• Experience in managing teams and cross-department collaboration.
• Experience with automated accounts payable systems is a plus.

Qualifications:

• Bachelors degree in Accounting, Finance, or related field.
• Certification in GST or tax-related courses is an advantage.
• Professional certification (e.g., CPA, ACCA) is a plus.

Experience:

• Minimum of 5+ years of experience in accounts payable or a similar finance role
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, etc.).
• Ability to work under pressure and meet deadlines.

for more details kindly contact HR Saloni @88519 49919

or share your resumes at Saloni1.talwar@nirvasa.com