Billing Executive

Managing day-to-day billing operations, including generating invoices, tracking payments, resolving billing discrepancies, ensuring accurate data entry, and collaborating with other departments to guarantee smooth operational flow, while adhering to company policies and compliance standards; requiring strong attention to detail, proficiency in billing software, and excellent communication skills.

Key Responsibilities:

1. Invoice Generation:

• Create and issue accurate invoices to clients based on service rendered, ensuring proper pricing and billing codes are applied.
• Review and verify all billing information before sending invoices to clients.
• Manage invoice templates and ensure compliance with company billing guidelines.

2. Payment Tracking:

• Monitor outstanding invoices and follow up with clients for timely payments.
• Record and reconcile incoming payments against invoices.
• Generate aging reports to identify overdue accounts.

3. Billing Data Management:

• Maintain accurate customer billing information in the system.
• Update customer details and billing addresses as needed.
• Regularly review data for accuracy and identify potential discrepancies.

4. Billing Issue Resolution:

• Address client billing inquiries and resolve any billing disputes or errors.
• Communicate with clients and internal stakeholders to resolve billing issues promptly.

5. Reporting and Analysis:

• Generate regular billing reports, including sales analysis and outstanding receivables.
• Analyze billing data to identify trends and areas for improvement.

6. Operational Support:

• Collaborate with other departments like sales, project management, and finance to ensure seamless billing process.
• Assist in implementing new billing procedures or system updates.
• Maintain compliance with relevant billing regulations and company policies.

SKILLS & QUALIFICATIONS REQUIRED:

1. Technical Skills:

• Proficiency in billing software and ERP systems
• Strong Excel skills for data analysis and reporting

2.Communication Skills:

• Excellent verbal and written communication to effectively interact with clients and internal teams

3.Attention to Detail:

• Ability to meticulously review billing data and identify errors to ensure accuracy

4.Analytical Skills:

• Capability to analyze billing trends and identify potential issues.

5.Problem-solving Skills:

• Ability to troubleshoot and resolve billing discrepancies effectively.

6.Relevant Experience:

Prior experience in billing operations for almost 4-5 years, preferably within a similar industry