Senior Company Secretary

Role & responsibilities

1. Corporate Governance:

• Develop and implement robust corporate governance policies and practices in line with

regulatory requirements and industry best practices.

• Advise the Board and senior management on corporate governance trends, challenges,

and opportunities.

• Ensure the integrity and transparency of the companys governance framework.

• Maintain relationships with regulatory authorities like RoC, SEBI, and Stock Exchanges

(as applicable).

• Coordinate with external auditors, regulatory authorities, and legal advisors to ensure all

compliance related issues are resolved effectively.

• Keep the company updated on changes in relevant legislations and ensure necessary

actions are taken.

• Oversee compliance with laws related to the companys trading activities, import/export

regulations, and foreign exchange management.

• Ensure compliance with all legal and regulatory requirement throughout the M&A

lifecycle.

2. Secretarial & Legal Duties:

• Oversee the preparation and filing of all statutory documents, ensuring timely

compliance with corporate regulations.

• Maintain up-to-date knowledge of changes in corporate laws, regulations, and

governance best practices, advising the company on necessary adjustments.

• Act as the primary point of contact for regulatory bodies and ensure effective

communication and reporting.

• Draft & vet legal agreements, contracts, and other corporate documents.

• Manage corporate actions like share transfers, dividend distribution, and other

shareholder relations.

• Liaise with external legal counsel on significant legal matter or disputes.

• Ensure that all statutory documents, board resolutions, and filings are accurately

maintained and easily accessible.

• Prepare and present compliance and governance reports to the Board.

3. Board and Shareholder Relations:

• Organize and facilitate Board meetings, ensuring effective agenda preparation, minute of

meetings, and follow-up on action items.

• Support the Chairman and Board members in their roles, providing guidance on

governance matters and board dynamics.

• Prepare reports and presentations for the Board, shareholders, and other stakeholders

on governance and compliance issues.

4. Policy Development and Training:

• Develop and implement corporate policies, including ethical guidelines, compliance

programs, and risk management frameworks.

• Conduct training sessions for Board members and staff on corporate governance,

compliance, and ethical standards.

5. Stakeholder Engagement:

• Build and maintain strong relationships with key stakeholders, including shareholders,

regulators, and legal counsel.

• Collaborate with various departments to ensure alignment on corporate governance and

compliance initiatives.

• Advise the Board & senior management on legal, regulatory and strategic business

decisions.