Executive Assistant

Job Title: Executive Assistant
Reports To: Principal Partner
Location: Hyderabad
Job Type: Full-time

About Us:

Matrix Consulting is a leading consulting firm providing fundraising support to SMEs, corporate institutions, and organizations across various sectors, including Retail, Manufacturing, Trading, Healthcare, IT, and Real Estate.

Position Overview:

We are seeking a professional and highly organized Executive Assistant to provide comprehensive support to our Principal Partner. This role requires the ability to manage complex schedules, maintain effective communication, and oversee administrative duties in a fast-paced environment. The ideal candidate will demonstrate proactive thinking, exceptional organizational skills, and the ability to handle confidential information with discretion.

Key Responsibilities:

Executive Support:

1. Schedule Management: Coordinate and manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
2. Document Preparation: Draft, proofread, and prepare reports, presentations, correspondence, and other documents as needed.
3. Confidentiality: Handle sensitive and confidential information with the utmost professionalism and discretion.
4. Event Coordination: Assist in the organization and coordination of internal and external events, meetings, and conferences.

Communication:

1. Liaison: Serve as a point of contact between executives, clients, and team members, ensuring clear and effective communication.
2. Email & Memo Management: Draft, manage, and respond to emails, memos, and other communication.
3. Communication Prioritization: Screen and prioritize incoming communications (calls, emails, etc.), ensuring timely and professional responses.

Vendor and Booking Management:

1. Vendor Relations: Manage vendor relationships, ensure timely payments, and coordinate services.
2. Travel Coordination: Organize and coordinate travel arrangements for the executive and team, including hotel bookings and transportation.
3. Purchase & Booking Management: Handle purchase orders, vendor interactions, and hotel bookings for the team.

Event Support and Administrative Tasks:

1. Event Assistance: Provide administrative support for office events, conferences, and special projects.
2. General Administrative Support: Assist with scheduling meetings, preparing reports, and managing daily correspondence.
3. Data Management: Support the organization and management of office data, files, and records.
4. Project Assistance: Assist in tracking project progress and ensuring deadlines and deliverables are met.

Skills and Qualifications:

• Education: Bachelors degree in any field is mandatory.
• Experience: Minimum 2 years of experience in an executive assistant.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and other office software.
• Communication Skills: Excellent verbal and written communication skills, with a professional and courteous demeanor.
• Organizational Skills: Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Confidentiality: Ability to handle sensitive information with discretion and professionalism.
• Attention to Detail: Exceptional attention to detail in all tasks, including administrative work and communication.
• Interpersonal Skills: Ability to collaborate effectively with individuals at all levels within the organization, as well as external stakeholders.

Additional Information:

• Location: Hyderabad, India
• Job Type: Full-time
• Salary: Competitive Salary
• Benefits: Medical Insurance

Firm Culture:

Matrix Consulting values teamwork, professionalism, and excellence. We offer a supportive and dynamic work environment with opportunities for growth and career development.

How to Apply:

If you are a proactive, organized, and detail-oriented professional, we would love to hear from you!

Apply through this post on Naukri.com