Personal Assistant ( Only Male )

Key Responsibilities:

1. Administrative Support:

• Manage the Directors calendar, schedule meetings, and prioritize appointments.
• Draft, proofread, and edit correspondence, reports, and other documents.
• Organize and maintain files and documents, ensuring accessibility and confidentiality.
• Prepare presentations and reports as needed for internal and external meetings.

2. Communication Management:

• Handle incoming calls, emails, and other communications, responding or redirecting as appropriate.
• Serve as a liaison between the Director and staff, clients, partners, and other stakeholders.
• Communicate on behalf of the Director in a professional and timely manner.

3. Event and Meeting Coordination:

• Organize and coordinate logistics for meetings, conferences, and business events.
• Ensure all necessary materials, resources, and information are available for meetings.
• Take notes during meetings and follow up on action items and deliverables.

4. Travel and Itinerary Planning:

• Plan and book domestic and international travel arrangements, including flights, hotels, and transportation.
• Create detailed itineraries and ensure all travel logistics are in place.

5. Task Management and Research:

• Assist in managing the Directors workload, ensuring deadlines are met and priorities are addressed.
• Conduct research and gather information for projects or presentations as directed by the Director.
• Manage special projects as assigned, ensuring successful completion.

6. Confidentiality and Discretion:

• Handle confidential information with discretion and professionalism.
• Safeguard personal and corporate data and ensure compliance with privacy policies.

7. Personal Assistance:

• Assist with personal errands and activities as requested by the Director, ensuring seamless integration between personal and professional tasks.
• Support with household-related matters, if applicable, or coordinate with personal staff.

8. General Office Support:

• Provide general office support, including ordering supplies, managing equipment, and other administrative duties.

Skills:

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and prioritize effectively.
• Exceptional attention to detail and ability to maintain confidentiality.
• Strong problem-solving skills and initiative.
• Discretion and professionalism in dealing with sensitive matters.
• Experience with travel coordination and event planning is a plus.

Working Conditions:

• Full-time position; may require occasional overtime or weekend work depending on the Director's schedule.
• Must be flexible and able to adjust to the Directors changing needs.

Desired profile of the candidate:

• The Personal Assistant to the Director provides high-level administrative support, ensuring the Directors daily operations run smoothly and efficiently.
• This role involves managing a wide range of administrative and personal tasks, handling sensitive information, coordinating schedules, and providing support on various projects.