Executive Assistant

Executive Support

• Manage and coordinate executive calendars, appointments, and travel arrangements.
• Screen and prioritize emails, calls, and correspondence.
• Prepare materials like agendas and presentations for executive engagements.
• Conduct research to aid strategic decisions.

Strategic Planning

• Assist in formulating and implementing strategic plans.
• Collaborate with departments for data collection and strategic analysis.
• Monitor and update progress on strategic objectives.
• Help prioritize initiatives and allocate resources effectively.

Project Management

• Oversee executive-led projects, ensuring alignment with priorities.
• Track and report on project milestones, budgets, and risks.
• Proactively address potential challenges to maintain progress.

Communication and Liaison

• Act as the link between executives and internal/external stakeholders.
• Draft and refine reports, correspondence, and presentations.
• Foster clear and consistent communication across departments.

Confidentiality and Discretion

• Handle all sensitive information with strict confidentiality.
• Exercise sound judgment and tact in all interactions.
• Ensure the secure handling of proprietary and executive-related information.

Education & Experience:

• Bachelors degree in Business Administration, Management, or related field preferred.
• Minimum of 8+ years in an Executive Assistant or similar role, preferably supporting senior executives.
• Proficiency in office tools (Microsoft Office Suite, Google Workspace).
• Experience in strategic planning, project management, or business analysis is advantageous.

Traits:

• Proactive, self-motivated, and detail-oriented.
• Strong organizational and multitasking skills.
• Adaptable to dynamic environments and priorities.
• Exceptional written and verbal communication skills.
• Professional demeanor with confident stakeholder interaction.
• Male candidates preferred for this role.

Preferred Skills:

• Strong problem-solving and critical-thinking abilities.
• Ability to work collaboratively while maintaining independence.
• Commitment to accuracy and quality in deliverables.

Interested candidate can share their resumes at recruitment@illusiondental.com or jully@illusiondental.com.