Document Controller

Job Responsibilities

• Handling multiple project documents, preparing transmittals, receiving Client documentation and distributing internally on time.
• Track documents on a project using a documentation system and generate reports on overdue documents and status of documents on the project.
• Develop templates and standard guidelines to be used as a reference in overall formatting of document.
• Being a focal point on the Project documentation/ Support / issues for the entire team.
• Establish and maintain document control procedures and processes, including document numbering, revision control, and storage.
• Manage the distribution of documents to internal and external stakeholders, ensuring that documents are delivered on time and to the correct recipient.
• Ensure that documents are properly reviewed and approved, and that all changes are properly recorded and communicated.
• Archive and store electronic documents in accordance with company policies and procedure.
• Ensure that documents are easily accessible and searchable, using document management software or other tools.
• Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures and plans.
• Review and verifies project documents for completeness, format, and compliance with contract requirements.
• Should have good coordination & communication skills.

Qualifications:

• Diploma in Technical trade or University Graduate.
• Certifications in Aconex/SharePoint/BIM360 added benefit.

Skills:

• Good knowledge of Project Document Management.
• Good knowledge of MS Teams.
• Knowledge of Aconex preferred.
• Strong analytical and problem-solving capabilities.
• Good communication skills
• Good interpersonal skills
• Proficiency in spoken and written English.
• Good secretarial skills and organizational abilities

Experience:

• Minimum 2 years of relevant industry experience.
• Previous experience of Middle East/GCC projects will be beneficial.
• Candidates with previous experience in AEC (Architecture, Engineering and Construction) industry will be given preference.