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4.1

based on 4.6k Reviews

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299 JLL Jobs

Administrative Assistant

3-8 years

Bangalore / Bengaluru

1 vacancy

Administrative Assistant

JLL

posted 8hr ago

Job Description

Administrative Assistant
ROLE AND RESPONSIBILITIES
OVERALL ROLE
Client is a fast-paced, collaborative and innovation-driven environment. The requirement is for a mindset that is very hands-on, energetic, helpful and straight forward. Achieve excellence in maintenance service programs at client site, obtaining the highest possible standards and practices. Manage the scope of contracts to ensure agreed deliverables are met within the stipulated time. To provide comprehensive facility management for services to the client, with a focus on continuous improvement. Achievement of the Key Performance Indicators and Service Level Agreements targets.
POSITION GOALS
To provide Administrative Assistant duties in accordance with company policies, procedures and processes. Achievement of the Key Performance Indicators and Service Level Agreement targets.
ROLES AND RESPONSIBILITIES
  • Major Responsibilities
  • Maintaining the calendar on a daily, weekly, and monthly basis to RE Asia FM Manager and supporting RE Team India
  • International and Domestic travel arrangements.
  • Cab arrangements for RE Team
  • Maintain senior leaders agenda and assist in planning appointments, conferences etc.
  • Meeting rooms booking
  • Preparing travel and meeting agenda
  • Sending birthday mails and gifts to staff.
  • Arranging accommodation for Shell employees in STCB location On- boarding
  • Maintaining Distribution list of RE Team India and RE team Asia.
  • Plan and schedule on-site and off-site meetings, conferences, and teleconferences.
  • Preparing Visa invitation letter
  • Preparing expense report, reconciling credit card statements, or submitting billing information.
  • Welcomes guests and clients by greeting them, in person or on the telephone and escorting to office.
  • Usage and administration of departmental credit cards
  • Office Administration Provide general admin support where applicable, i.e complex/large scanning, printing.
  • Preparing and maintaining weekly occupancy report of Shell and contract staffs ( India ).
  • Day to day GID report maintain and update
  • Courier incoming and outgoing management
  • Purchase of RE office supplies and coordination
  • Applying for new GCC and GCC related queries management
  • RE team members concur profile and expenses management
  • Others
  • Coordinate and organize events requested by client.
  • Assist in the preparation of Daily reports, Weekly Report and Monthly Management Report
  • Emergency call support and site attendance is required
  • Participate in emergency evacuation procedures including crisis management and business continuity
CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA
Ideal Experience
  • Experience in Administration Skills.
  • Strong Customer Service focus
  • Excellent people skills and ability to interact with a wide range of client staff and demands
  • Strong PC literacy and proven ability to manage daily activities using various systems.
  • Demonstrated experience with continuous improvement initiatives highly desirable
  • Demonstrated experience with client reporting and preparation of reports required
Key Performance Measures
  • Compliance with the Service Level Agreement established between Jones Lang LaSalle and (Client)
KEY STAKEHOLDERS
Senior Leadership
Key Real Estate Leaders
Location:
On-site -Bengaluru, KA
If this job description resonates with you, we encourage you to apply even if you don t meet all of the requirements. We re interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .
Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Employment Type: Full Time, Permanent

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People are getting interviews at JLL through

(based on 223 JLL interviews)
Job Portal
Referral
Walkin
Company Website
Campus Placement
Recruitment Consultant
33%
17%
17%
9%
4%
2%
18% candidates got the interview through other sources.
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What people at JLL are saying

4.0
 Rating based on 2 Administration Assistant reviews

Likes

Good work experience and learn so many things. There is a huge cafeteria and gaming arcade for chilling company policies are good.

Dislikes

There is Lot of politics and the management doesn't address our issues

Read 2 reviews

Administration Assistant salary at JLL

reported by 4 employees with 4-13 years exp.
₹3.5 L/yr - ₹3.9 L/yr
7% less than the average Administration Assistant Salary in India
View more details

What JLL employees are saying about work life

based on 4.6k employees
59%
51%
56%
95%
Flexible timing
Monday to Saturday
No travel
Day Shift
View more insights

JLL Benefits

Health Insurance
Job Training
Soft Skill Training
Work From Home
Cafeteria
Team Outings +6 more
View more benefits

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Bengaluru Office
JLL Bangalore, Level 3, Concorde, UB City, 24, Vittal Mallya Road, KG Halli, D' Souza Layout, Ashok Nagar Bengaluru
Karnataka 560001

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