Administration

Role Overview:

The Administration & Facility Management is responsible for ensuring smooth office operations, managing facilities, and handling administrative tasks efficiently. The role includes vendor management, office maintenance, procurement, and ensuring compliance with workplace safety and security standards.

Key Responsibilities:

1. Administration Management:

• Oversee daily office operations to ensure efficiency.
• Maintain office supplies, inventory, and procurement processes.
• Manage travel arrangements, hotel bookings, and transport coordination for employees and guests.
• Handle documentation, record-keeping, and data management for administrative tasks.
• Ensure compliance with company policies and government regulations related to administration.

2. Facility Management:

• Oversee office maintenance, housekeeping, and security services.
• Coordinate with vendors for facility-related services such as repairs, maintenance, and AMCs.
• Ensure workplace safety, fire safety compliance, and emergency preparedness.
• Manage office space planning, seating arrangements, and infrastructure upkeep.

3. Vendor & Asset Management:

• Identify and negotiate with vendors for office supplies, equipment, and services.
• Maintain records of assets, repairs, and procurement budgets.
• Monitor contracts, lease agreements, and vendor performance.

4. Employee Support & Engagement:

• Act as a point of contact for employees regarding office-related concerns.
• Assist in organizing events, meetings, and training sessions.
• Ensure smooth onboarding support in terms of workspace, IT setup, and access control.