AmbitionBox
Search
Jobs
- Reviews
- Salaries
- Interview Questions
- About Company
- Benefits
- Jobs
- Office Photos
- Community
Add office photos
Engaged Employer
i
This company page is being actively managed by
Iron Mountain Inc Team. If you also belong to the team, you
can get access from
here
Iron Mountain Inc
Compare
All Filters
22 Iron Mountain Inc Jobs
Senior Executive Assistant
Iron Mountain Inc
posted 3hr ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
- Ensure that various administrative tasks are done in an effective and efficient manner
- Manage an extremely active calendar of appointments/meetings
- Anticipate the needs of the EVP and acts accordingly.
- Act as the EVP s representative and ambassador to external constituents as directed.
- Work closely and effectively with the EVP to keep them well informed of upcoming commitments and responsibilities; following up appropriately.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the EVP, including those of a sensitive or confidential nature; determining appropriate course of action, referral, or response
- Prioritize conflicting needs, handle matters expeditiously and proactively; follow through on projects to successful completion, often with deadline pressures.
- When the EVP facilitates meetings: Prepare agenda in advance; assist with and provide research/background information, content development, and creation of presentations and coordinate meetings
- Manage EVP s travel arrangements and proactively coordinates the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas and necessary contacts, country information, and other necessary preparations.
- Act as the lead in preparation for internal department meetings. This includes tracking, monitoring and following the progress of open action items, drafting the agenda, setting the timetable and owners for material preparation, producing a final draft of presentation/communications, and producing accurate minutes at each meeting.
- When necessary, assists with office management activities including, ordering food and supplies, room set-up, cleaning of cubes, etc. Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
- Maintain distribution lists and manage the dissemination of communications to the global team
- Process and maintain expenses for EVP and key LT members.
What excites us..
- Bachelor s degree or equivalent experience.
- 10+ Minimum providing executive level administrative support at the C-suite with a proven track record.
- Excellent written and oral communication skills. Ability to compose proper business correspondence, meeting minutes and other materials.
- Professional manner, with sound judgment and discretion in handling highly confidential information essential; demonstrated ability to handle highly confidential information appropriately.
- Ability to anticipate the EVPs needs and proactively bring together appropriate people and resources to support the EVP in addressing issues.
- Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing global environment
- Ability to communicate effectively with all levels of employees and outside contacts.
- Highly proficient with the Google platform (docs, sheets, slides, calendar, inbox, etc.).
- Extensive experience in administrative preparation of presentations.
- Ability to stay focused, efficient, and effective in managing multiple priorities.
- Ability to manage details, anticipate needs and maintain high standards of excellence.
- Professional demeanor and ability to defuse emotional situations in a calm manner.
- Ability to initiate tasks, be creative in problem-solving and very diplomatic in communications.
- Ability to work in a fast paced highly interactive environment.
- Strong interpersonal skills and good judgment.
- Mature, energetic with a let s roll up our sleeves attitude.
- Experience working in a global organization
- Ability to work as part of a team and support multiple LT staff members as necessary.
- Commitment to Diversity, Equity, and Inclusion
- Ability to provide after hours and flexible support is a must.
- Must be comfortable working in a remote/virtual environment
- Limited travel, as needed
Employment Type: Full Time, Permanent
Read full job descriptionPrepare for Senior Executive Assistant roles with real interview advice
What people at Iron Mountain Inc are saying
Senior Executive Assistant salary at Iron Mountain Inc
reported by
2
employees
with 3-5
years exp.
₹3.5
L/yr - ₹4.4
L/yr
55%
less
than the average Senior Executive Assistant Salary in India
View more details
What Iron Mountain Inc employees are saying about work life
based on 415 employees
Flexible timing
Monday to Friday
No travel
Day Shift
Iron Mountain Inc Benefits
View more benefits
Compare Iron Mountain Inc with
Synechron
Compare
Movate
Compare
Sopra Steria
Compare
SS&C TECHNOLOGIES
Compare
HTC Global Services
Compare
Tietoevry
Compare
Collabera Technologies
Compare
Unisys
Compare
TEKsystems
Compare
Allianz Technology
Compare
Luxoft
Compare
Expleo Solutions
Compare
Ingram Micro
Compare
Wipro Digital
Compare
Diebold Nixdorf
Compare
ThoughtWorks
Compare
TransUnion
Compare
Giesecke & Devrient
Compare
Dimension Data
Compare
Thales
Compare
Share an Interview