Executive Assistant

Job Description:

Reporting directly to the Chairman, the Executive Assistant provides executive support in a

one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Chairman. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects.

Roles and Responsibilities

⦁ Completes a broad variety of administrative tasks for the Chairman including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

⦁ Researches, prioritizes and follows up on incoming issues and concerns addressed to the Chairman, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

⦁ Provides a bridge for smooth communication between the Chairmans office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.

⦁ Works closely and effectively with the Chairman to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

⦁ Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.

⦁ Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the Chairman’s ability to effectively lead the company.

⦁ Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

Job Requirements

⦁ Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

⦁ 3+years of prior experience as an executive assistant

⦁ Expert level Typing skills with a minimum speed of 45 wpm

⦁ Expert level written and verbal communication skills

⦁ Demonstrated proactive approaches to problem-solving with strong decision-making capability

⦁ Emotional maturity

⦁ Available to work at flexible work timings