EXIM Manager

Position Summary

The Exim Manager is responsible for overseeing and managing the end-to-end import-export operations of the organization. This includes ensuring compliance with international trade laws and regulations, optimizing supply chain efficiency, and maintaining accurate documentation for smooth customs clearance. The role requires strong knowledge of global trade practices, logistics, and coordination with internal and external stakeholders to facilitate timely procurement and delivery.

Location: Thane

Key Responsibilities:

Import-Export Operations Management:

• Plan, coordinate, and oversee the transportation of goods across international borders.
• Handle end-to-end shipment processes, including booking, tracking, and final delivery.
• Ensure timely clearance of shipments and resolve any delays or bottlenecks.

Regulatory Compliance:

• Ensure adherence to global trade laws, customs regulations, and company policies.
• Oversee the preparation and submission of import/export documentation, such as Bills of Lading, Letters of Credit (LC), and shipping declarations.
• Stay updated on international trade policies, tariffs, and duties.
• Work closely with Legal team, consultants, third party service providers on regulatory matters and take quick decisions.

Documentation and Reporting:

• Maintain accurate records of all transactions, including invoices, certificates of origin, and compliance documents.
• Generate periodic reports to track shipment performance, costs, and regulatory compliance.

Vendor and Stakeholder Management:

• Liaise with freight forwarders, customs agents, shipping companies, and other logistics partners.
• Collaborate with internal teams (procurement, production, finance) to align trade activities with business needs.
• Negotiate rates and terms with logistics service providers to optimize costs.

Cost and Process Optimization:

• Analyse freight, duty, and clearance costs to identify cost-saving opportunities.
• Implement process improvements to enhance the efficiency and effectiveness of trade operations.

Risk Management:

• Monitor and mitigate risks related to shipment delays, damages, and compliance issues.
• Address disputes and resolve any issues with customs or logistics providers.

Sourcing

• Interact with category sourcing managers to ensure supply continuity with lowest possible landed cost
• Responsible for local Sourcing of non-global category direct Raw Materials and indirect materials
• Liaison with CHA for smooth operations of export and import activities.
• Statutory compliances, ensure SOD and DOA are adhered in all Sourcing activities.

Culture and Communication

• Hold regular team briefings within the team.
• Ensure that adequate information is appropriately communicated to respective team members as well as employees under operations functions and operations community.
• Ensure the employee engagement programs are fully implemented in line with current plans.

Professional experience

• Experience in the wider or global packaging area or any other sector that shows similar challenges like high volume, multiple SKUs, and competitive markets.
• Proven track record of in a supply chain management role related to multi country and market covering role.
• Former experience on driving service, process and inventory reduction improvements via lean methods and other continuous improvement initiatives
• Used to working in a matrix environment.

Personal attributes

• Tactical abilities, create the roadmap for future (able to see big picture, catch the essence from scattered information)
• Organized and good planning skills
• Able to bring people together to work on common initiatives, able to inspire, influence and lead also indirect team.
• good networking skills
• excellent communication skills
• able to drive improvements and deal with resistance (good level of resilience)

In order to be successful, one needs to

• Support the plan to grow organically.
• Generate synergies out of the recently extended footprint.
• Create the right regional manufacturing footprint to service the needs of our customers.
• Establish the new function to achieve high service levels with improved profits, reduced cash and within a high-performing team.
• Culturally complex and geographically dispersed organization requiring significant business travel.

SCAM ALERT: Protect Yourself from Fake Job Offers!

Attention Job Seekers,

Beware of fraudulent job offers claiming to be from Huhtamaki! Scammers are circulating fake opportunities using our name and deceiving applicants.

How to stay secured?

• Verify legitimacy: Huhtamaki's official recruitment process is managed by our HR department or authorized partners.
• Check official channels: Genuine job openings are posted on our official career website and reputable platforms like 'LinkedIn.'
• Confirm emails: Legitimate communication will come from @Huhtamaki.com or huhtamaki@myworkday.com.

Huhtamaki Will NEVER:

• Ask for money or personal details upfront.
• Use Gmail, Yahoo Mail, or non-Huhtamaki email domains.
• Offer international positions with non-local conditions.

What to Do?

Verify suspicious emails: Email hr@huhtamaki.com or careers.india@huhtamaki.com.

Report fraud: Contact law enforcement if you've been targeted.

Spread the word to protect our community!