Team Assistant

Some careers have more impact than others.

If you re looking for a career where you can make a real impression, join HSBC and discover how valued you ll be.

HSBC is one of the largest banking and financial services organisations in the world, with operations in 62 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realise their ambitions.

We are currently seeking an experienced professional to join our team in the role of Team Assistant

Business: Wealth & Personal Banking

Principal responsibilities

• Standard, advanced and sometimes confidential secretarial and general office duties.
• Monitoring manager s emails, calendar, phone calls in his absence and deal with issue when can be solved straight away.
• Screen and handle the daily calls and inquiries of the manager, executive or department, responding independently to routine issues and questions.
• Letters, reports, memos, forms and schedules utilising PC-based software packages.
• Appointment calendar, meetings and travel arrangements as well as event planning when needed.
• Ensure corporate guidelines, policies and procedures are adhered to regarding travel bookings
• Delegation: Ensure all approvals are processed on time :, including Fusion, Eur ka, GSR requests, HR hiring approvals and travel authorizations
• Prepare and submit expense claims. Monitor and chase pending approvals and documents.
• Integration of new staff: authorizations, equipment, allocation of space as well as the good setting up of computers, emails, I-Net and phone arrangements.
• Prepare a few PowerPoint presentations as well as excel templates
• Report progress and problem to management