Executive Assistant

Job Title: Executive Assistant

Location: Bangalore

Job Summary: We are seeking a highly organized, proactive & a seasoned Executive Assistant to support our executive team. The ideal candidate will demonstrate exceptional communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Manage the executive's calendar, scheduling appointments and coordinating meetings.
• Prepare and organize materials for meetings, including agendas, presentations, follow-up the closure of meeting with meeting minutes.
• Handle incoming communications, including emails and phone calls, and prioritize messages.
• Assist in the preparation of reports, presentations, and correspondence.
• Conduct research and compile data to support decision-making processes.
• Maintain confidentiality and manage sensitive information with discretion.
• Coordinate travel arrangements and itineraries for executives.
• Assist with special projects and initiatives as needed.
• Ability to work in global environment- both on front of communication & interpersonal skills.
• Expert in Coupa, vendor management and key admin tools
• Proactive and problem solver.

Qualifications:

• Bachelor degree or equivalent experience.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Discretion and professionalism in handling confidential information.

Years of experience: 3 5 years.

Languages: English, (Hindi and Kannada - Added advantage).