Administration Assistant (Contractual)

Role & responsibilities

1. Office & Facility Management:

• Oversee day-to-day office operations and ensure a well-maintained workplace.
• Manage office supplies, equipment, and vendor relationships.
• Supervise housekeeping, security, Plumber, and other ad hoc works facility services.
• Ensure compliance with safety and security regulations.

2. Documentation & Record Keeping:

• Maintain accurate records, including invoices, contracts, and company documentation.
• Handle filing, data management, and administrative reports.

3. Travel & Logistics Coordination:

• Arrange travel, accommodation, and transportation for employees and guests.
• Manage company vehicles, office cabs ,cab services, and driver schedules.

4. HR & Employee Support:

• Assist in onboarding new employees by coordinating workspace, Accommodation.
• Manage drivers attendance records and leave tracking in coordination with HR.
• Support event planning, employee engagement activities, and meetings.

5. Vendor & Procurement Management:

• Handle procurement of office supplies, stationery, IT equipment and Monthly HK Material.

6. General Administration:

• Respond to emails, calls, and internal requests for administrative support.
• Handle courier services, mail distribution, and official communications.

Preferred candidate profile

• Bachelor's degree or a related field.
• 2-5 years of experience in administrative roles.
• Strong organizational and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management tools.
• Good communication skills (verbal and written).
• Ability to handle confidential information with integrity.

Perks and benefits