Executive Assistant To Director

Key Responsibilities:

1. Schedule Management:
   
• Efficiently manage and maintain the Director's daily calendar to ensure proper prioritization and optimal time management.
• Organize and schedule meetings, appointments, and events while ensuring no conflicts.
• Ensure 100% accuracy in calendar management and scheduling.
2. Operational Oversight:
   
• Monitor and supervise daily operational activities to ensure efficiency and compliance with set targets.
• Collaborate with production and marketing teams to track and ensure the achievement of their respective targets.
• Evaluate the operational targets, ensuring a minimum 95% achievement rate, with 100% KPI performance for meeting targets.
3. Department Collaboration:
   
• Facilitate timely and accurate communication between various cross-functional teams and departments.
• Proactively resolve communication breakdowns to maintain smooth workflows.
• Track and report improvements in communication and the number of issues resolved per month.
4. Administrative Support:
   
• Provide administrative assistance to the Director, including drafting professional correspondence, preparing presentations, and organizing meetings and events.
• Ensure the accuracy and timeliness of all correspondence (emails, letters, reports) delivered.
• Organize and schedule meetings ensuring they start and end on time, with attention to detail.
• Collect feedback on the quality and effectiveness of presentations prepared for meetings.
5. Information Management:
   
• Maintain confidential records and files with high levels of accuracy and security.
• Ensure that all documents and records are easily accessible within specified timeframes and are free from discrepancies.
• Manage and update systems to ensure accuracy and ease of access to critical information.
6. Reporting:
   
• Prepare and assist with the creation of reports, presentations, and analyses as required by the Director.
• Ensure the preparation of all reports and analyses is free from errors, delivered on time, and meets quality expectations.
• Collect feedback from stakeholders on the quality and effectiveness of presentations and reports.