Junior Manager - Claims & Dispute Resolution

JOB PURPOSE

Assist on contractual issues, variations in the projects(s), Claims identification, monitoring and process. Coordinating with contractors. Monitor the status of variations, Claims and pending correspondence(s) and submitting the weekly report as part of projects review.

Assist on contractual issues, variations in the projects(s), Claims identification, monitoring and process. Coordinating with contractors.

Monitor the status of variations, Claims and pending correspondence(s) and submitting the weekly report as part of projects review.

ORGANISATION CHART

Business Development support:

Support the BD team and bidding team to collect the sub-contractors, supplier s quotes and negotiate and finalize the most competitive rates within the agreed time lines.

Timely provision of competitive quotes for works / materials.

Special Projects / Initiative:

Involved in implementation of SAP & RIB in EPC and resolving the issues for the same.

Implementation of ERP Software

KEY ACCOUNTABILITIES

Pre award stage:

• Highlighting any specific requirements for establishing possible claims, during construction which could be of significant commercial and/or time impact and construction methods etc. ,
• Highlighting any apparent deficiency in the Contract documents
• Preparation of commercial implication(s) for proposed (By BD Team) deviations in the Tender conditions and issues connected to drafting of Counter offer for Tenders.
• Submitting a Report to the BD/Tendering Team encompassing the above aspects

Within required time and cost

Post award stage:

• Prepare a Document Control Register (DCR) in consultation with the Project heads and Coordinate with Consultants/Client and monitor timely replies to all contractual correspondence, intended notices to PMC/ Employer.
• Prepare and maintain Subcon DCR from the date of receipt of Quotations, comparatives, Emails, contract documents as per Subcon DCR and control the documents.
• Escalate any gaps in systems or processes either in Main Contract or Subcontract(s) and escalate the same at regular intervals.
• Support and update standard Subdocuments in line with best industry practices
• Review the designs and coordinate for approvals from stake holders
• Maintain updated knowledge on changes to specifications
• Responsible for development of the project Brief, Scope and Deliverables
• Ensure that the material & shop drawing submittals are done as per schedule and follow up for approvals.
• Recognize system deficiencies and suggest effective solutions.
• Plan, organize and prioritize the work, seek confirmation of priorities when confronted with unusual situations, and report on the state of affairs.
• Arrange closeout documentation for the handing over and final settlement with Employer and Sub-contractors.

Within required time and cost

Understanding of ISO 20400, ESG sustainability, core issues and sustainable solutions.
SOP Adherence

KEY ACCOUNTABILITIES - Additional Details

EXTERNAL INTERACTIONS

Internal and External stake holders including Project teams, PMC, HO resources including Legal, Taxation, Finance and Stores etc. , apart from third party consultants wherever applicable.
Interaction with Clients for Billing and receivables.
Interaction with suppliers, sub-contractors for getting quotes to support BD team.

INTERNAL INTERACTIONS

Interaction with Project team to finalize and award the sub-contract within Budgeted cost including certification of interim and final bills and for contract & vendor management.
Interaction with Finance Team for payment and issues related to bills.
Interaction with Design Team for BOQ and for issue of Service Orders and Bills Certification

FINANCIAL DIMENSIONS

Handling of Claims Management activities for Project cost worth up to Rs. 150 Crores

OTHER DIMENSIONS

EDUCATION QUALIFICATIONS

Bachelor of Engineering in Civil

RELEVANT EXPERIENCE

8 to 12 years of overall experience, 5+ years of experience in Contracts & Claims.

COMPETENCIES