CLM Project Coordinator

JOB PURPOSE

Manage & lead Accounts Achieve the desired result of timely budget comparisons, monthly MIS reports, statutory compliances and guide the team in all fronts for cost controls Preparation of Finance wing budget, vetting of sector budget, preparation of AOP, preparation monthly AOP Vs. Actual, day to day fund and accounts management, compliance to loan covenants, ensuring tax optimization and VAT, entry tax, service tax, income tax and other statutory compliance along with input tax credit, returns filing along with tax remittance, ensuring timely invoicing, finalization of quarterly / yearly accounts and liaisoning with statutory auditor to certify the accounts , contract management, certification of POs and vendor billing, resource development.

ToToT To assist CLM Head / leader in implementing the project plan (new processes and technology) to achieve automation / efficiency, scalability, cost optimizatio governance in contract lifecycle management.

ORGANISATION CHART

Reporting to CLM Head

KEY ACCOUNTABILITIES

KEY ACCOUNTABILITIES:

CLM Project Planning and Development support:

• Assist the CLM Head/leader to give shape to develop and implement CLM project plan, including elements of people, process, technology, data and change management.
• Collaborate with cross-functional stakeholders to define Project goals, objectives, and success metrics.
• Develop a comprehensive Project plan, including timelines, resource allocation, budget forecasts, and communication strategies.

CLM Project Organization and Execution support:

• Identify and procure necessary resources for Project execution, including personnel, technology, and any external support.
• Establish clear governance structures and reporting procedures for the Project and its stakeholders.
• On-going Communication and Collaboration
• Continuous Project improvement based on data analysis and identified learnings.

Reporting and Analysis:

• Assist with report analysis to ensure, CLM adoption across the business units / functions
• Facilitate important stakeholder meeting for the function head
• Develop process flow charts and policy documents for the CLM
• Develop dashboards for KPI analysis for CLM adoption status

Contract Data Migration and System Configuration:

Plan and measure the success of transferring data from old systems to the new CLM platform

EXTERNAL INTERACTIONS

Technology Vendor(s)

Service Providers, Process consultants

INTERNAL INTERACTIONS

• Senior stakeholders in SLT / GCXOs / CXOs
• GHB Offices
• Procurement, IT, Legal, User departments

FINANCIAL DIMENSIONS

Focus on automation, efficiency and CLM adoption.

OTHER DIMENSIONS

Individual Contributor Role

EDUCATION QUALIFICATIONS

• BBA/B. Com
• MBA in Supply Chain Management, or a related discipline
• Certification in Project Management is preferred

RELEVANT EXPERIENCE

8-12 years of experience in Project coordination or CLM Coordinator with demonstrated success in managing complex initiatives.

Key Competencies:

• Strong understanding of sell side, buy side, contract management principles, and techno-commercial subjects.
• Excellent analytical and problem-solving skills.
• Experience in developing and implementing Project plans, supporting execution and communication strategies.
• Proven ability to manage multiple stakeholders and foster effective collaboration.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e. g. , MS Project)
• Demonstrated proficiency in CLM tools such as ARIBA, ICERTIS, etc. CLM certification is a plus
• Basic understanding of upstream and downstream functions, when it comes to procurement, legal, and businesses

COMPETENCIES