Project Management Office (PMO) professional

Job Description

We are seeking a highly skilled Project Management Office (PMO) professional to support the Integrated Digital Solutions / IT Infrastructure Team. The role involves managing tender strategy, contract management, vendor coordination, procurement processes (PR & PO), cloud infrastructure cost forecasting, and audit compliance. The ideal candidate will have a strong background in IT infrastructure procurement, financial planning, and governance.

Key Responsibilities:

1. Tender Strategy & Contract Management

• Develop and execute tender strategies in alignment with IT infrastructure objectives and company procurement policies.
• Work closely with technical and commercial teams to define tender requirements, scope of work, and evaluation criteria.
• Manage the entire tendering process, including RFIs, RFPs, and bid evaluations, ensuring compliance with regulatory and financial standards.
• Lead contract negotiations, ensuring optimal pricing, risk mitigation, and favorable service level agreements (SLAs).
• Maintain a centralized contract repository, tracking key contract milestones, renewals, amendments, and vendor obligations.
• Ensure contractual compliance and minimize risks associated with IT service agreements.

2. Procurement & Vendor Management (PR & PO Process)

• Oversee the end-to-end procurement process for IT services, software, hardware, and cloud infrastructure.
• Coordinate with procurement, finance, and IT teams to manage PR (Purchase Requisition) creation and PO (Purchase Order) issuance.
• Work with ERP systems (SAP, Oracle, or similar) to ensure accurate purchase tracking and financial reporting.
• Conduct vendor due diligence and onboarding, ensuring alignment with company policies and regulatory requirements.
• Maintain supplier relationships, monitor vendor performance, and ensure adherence to contract terms and SLAs.
• Identify opportunities for cost reduction, process improvements, and efficiency optimization in procurement.

3. Cloud Infrastructure Costing & Forecasting

• Work with cloud architects to estimate and optimize cloud infrastructure costs.
• Develop cloud expenditure reports, ensuring alignment with budget allocations.
• Ensure accurate financial forecasting based on contractual agreements, vendor pricing, and projected usage.
• Analyze and recommend cost-saving measures such as:
• Rightsizing cloud resources
• Utilizing reserved instances and discount programs
• Optimizing licensing strategies
• Provide insights and recommendations for cost management in Microsoft Azure and Local Cloud environments.
• Track actual vs. forecasted cloud expenses, identifying and mitigating budget overruns.

4. Audit Compliance, Governance & Risk Management

• Ensure compliance with internal audits, IT governance frameworks, and financial controls.
• Develop and maintain comprehensive documentation for procurement, vendor contracts, cloud expenses, and financial approvals.
• Support regulatory and compliance audits related to IT infrastructure and procurement processes.
• Identify and mitigate risks associated with IT contracts, procurement, and financial transactions.
• Establish best practices for governance and reporting, ensuring transparency and accountability in IT spending.

5. Financial Planning & Budget Control

• Assist in the team forecasting annual IT budgets, ensuring alignment with strategic goals and cost controls.
• Monitor IT spending trends and provide insights for budget optimization.
• Work closely with finance teams to track capital and operational expenses (CapEx & OpEx).
• Provide variance analysis and recommendations to optimize spending.

Qualifications & Skills

Must-Have:

• Bachelors/Masters degree in Business Administration, IT, Finance, Supply Chain Management, or a related field.
• 8+ years of experience in PMO, IT procurement, financial governance, or contract management.
• Strong understanding of IT infrastructure, cloud computing (Azure, Local Cloud), and vendor ecosystems.
• Expertise in contract negotiation, cost management, and procurement processes.
• Proficiency in ERP tools (SAP, Oracle) and cloud cost management tools.
• Knowledge of financial forecasting and IT budget planning.
• Experience in audit compliance, governance, and risk management.
• Excellent stakeholder management, communication, and problem-solving skills.

Preferred:

• Certification in PMO, PMP, ITIL, or Cloud Financial Management.
• Experience in large-scale IT infrastructure projects and digital transformation initiatives.
• Familiarity with financial models for cloud costing, cost benchmarking, and contract lifecycle management tools.