Management Trainee

In this role, you will be responsible to take care general and property accounting operations. The responsibilities primarily include preparing accurate and timely month-end close process and procedures in accordance with GAAP, preparing the monthly financial reporting and perform detailed analysis of all the accounts in the General Ledger. The candidate should possess a thorough knowledge of Accounting Principles and practices, knowledge of Property Accounting, and ensure accurate, effective, and efficient processes as per established internal controls.

You must also be willing to work in flexible and varying shifts throughout the year. As a part of the team, you must react proactively, positively, patiently, and effectively to seeking clarifications, and have a customer centric approach to problem solving.

Property Accounting

Financial Reporting: Prepare and analyze financial statements, including income statements, balance sheets, and cash flow statements, for individual properties or property portfolios. Ensure accuracy, compliance with accounting standards (e.g., Cash, Accrual, GAAP etc.), and timely delivery of financial reports .

Responsible to interact with the client property managers posted onsite at property.

Respond telephonically and e-mails to ad hoc questions/ request related to property financials on day-to-day basis.

Presenting the financials to the Client Property Manager and Property Board Members.

Interacting with client stakeholders within and outside client organization to support reporting and decision-making related activities at property level.

Preparation of Journal entries to ensure all transactions have been recorded in the correct GL code.

Capital Expenditure (Capex) Management : Track and manage capital expenditures for property improvements, renovations, and major repairs. Maintain Capex budgets, coordinate with project teams/vendors, and ensure proper accounting treatment of Capex items.

Property Tax Compliance: Monitor property tax assessments, payments, abatements, and compliance with tax regulations. Work with tax advisors or authorities to resolve tax issues, apply for tax incentives or exemptions, and manage property tax appeals or reassessment.

Fund transfers (Internal External): Setting aside sufficient funds from operating to escrow to meet major financial obligations like taxation, capital project, big insurance payments etc. Ensure we have sufficient funds in the operating account for payment to vendor etc.

Funds reinvestment: Tracking of Treasury Bills, Certificates of deposits etc. so funds can be appropriately re-invested on a timely basis. Provide information to the stakeholder/board for some re-investment options available to them by coordinating with Treasury team.

Property Budgeting and Forecasting : Collaborate with property managers and stakeholders to develop annual budgets, forecasts, and financial plans for properties. Monitor actual performance against budgeted figures, analyze variances, and provide insights for cost management and revenue optimization.

Expense Management : Monitor and analyze property operating expenses, including utilities, maintenance, repairs, insurance, taxes, and other costs. Ensure accurate coding, allocation, and recording of expenses to the appropriate property accounts.

Approve vendor invoices through Yardi/AvidXchange by looking into the supporting documentation and funds available in the bank accounts to pay those invoices.

Perform bank reconciliation of operating and non-operating account for all the properties and clearance of open items.

Prepare Cash Positioning/Projection Report and share with Account Executive/Boards for the cash availability on their properties.

Audit and Compliance: Prepare documentation and support for internal audits, external audits, and financial compliance reviews. Support the annual audit process, including preparation of audit schedules and responding to auditor enquiries.

Collaborate with property managers to ensure accurate reporting and compliance as per accounting standards.

Reconcile bank statements, accounts payable and accounts receivable.

Calculate and distribute fund to the Owners after adjusting the revenues and expenses for the month.

Ad-Hoc Analysis and Projects: Conduct financial analysis and modelling to support business decisions.

Ensure accurate and timely reporting of financial data to stakeholders.

Rent and Lease Management : Manage rent rolls, lease agreements, and tenant accounts receivable/payable. Calculate and process rent payments, track lease terms and expirations, handle lease renewals, adjustments, and escalations, and reconcile tenant accounts.

Understand tenant lease language and ensure it is input properly to the designated accounting software.

Maintain and review Rent Roll, Tenant Ledger, Aged Delinquency, and Lease Expiration reports monthly.

Other Responsibilities

Minimum qualifications ( All as highlighted in bold are mandate)