Executive Assistant

Position Name: Executive Assistant

Location: Navi Mumbai (Mahape)

Years of Experience: 7-12 years

Code: EA/Mid

Position Overview:

We are seeking an experienced Secretary cum Personal Assistant and Administration Professional to join our dynamic team. The ideal candidate should have a minimum of 7 to 12 years of relevant experience in providing high-level secretarial and administrative support. This role requires excellent English language capability, communication capability, organizational skills, strong attention to detail, and the ability to handle multiple tasks simultaneously. The Secretary cum Personal Assistant and Administration Professional will be responsible for assisting senior executives and managing administrative tasks to ensure smooth operations within the organization.

Key Responsibilities:

• Provide comprehensive secretarial and administrative support to senior executives, including managing calendars, scheduling appointments, and coordinating meetings.
• Organize and maintain documents, records, and files in both electronic and hardcopy formats.
• Prepare correspondence, reports, and presentations, ensuring accuracy and professionalism.
• Handle confidential and sensitive information with the utmost discretion and always maintain strict confidentiality.
• Arrange travel itineraries, accommodations, and transportation for executives, ensuring costeffectiveness and efficiency.
• Screen phone calls, emails, and other forms of communication, and handle inquiries or redirect them to the appropriate person.
• Prepare and process expense reports, invoices, and other financial documents.
• Coordinate and prioritize incoming requests and tasks and follow up on pending matters to ensure timely completion.
• Manage office supplies and equipment and liaise with vendors for maintenance and repairs.
• Assist in the preparation and coordination of meetings, conferences, and special events.
• Maintain a professional and positive attitude while representing the organization to internal and external stakeholders.
• Collaborate with other team members to streamline administrative processes and improve efficiency.

Qualifications and Experience:

• Education: Bachelor s degree in business administration or a related field is preferred.
• Experience: Proven experience as a Secretary, Personal Assistant, or in a similar administrative role for a minimum of 7 to 12 years.

Key Skills:

• Excellent English communication capability.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional attention to detail and accuracy in work.
• Ability to handle sensitive and confidential information with integrity and professionalism.
• Strong problem-solving and decision-making skills.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility and adaptability to handle changing priorities and work under pressure.