Community Coordinator

We are looking for a proactive and organized Community Coordinator to engage with our community, orchestrate meetups and events, and represent our brand at industry gatherings. In this role, you will collaborate closely with cross-functional teams to bring impactful events to life, foster strong relationships with community leaders and speakers, and ensure that our events are well-executed and widely promoted.

Roles & Responsibilities:

Event Planning & Execution:

• Collaborate with technical and business leaders to finalize event agendas and schedules.
• Identify target audiences, event goals, and source suitable internal or external speakers.
• Manage speaker outreach, confirmations, and follow-ups.
• Handle all aspects of event logistics, including F&B arrangements, event space setup, seating, and AV support.
• Ensure proper branding, signage, and promotional materials are in place.
• Coordinate with the video team for recording, hosting, and publishing event content.

Partnerships & Collaborations:

• Identify and evaluate potential co-organizing opportunities with external organizations.
• Negotiate terms and manage partnerships for meetups, tech talks, and podcasts.
• Work with speakers to ensure their content aligns with audience expectations.

Content Creation & Promotion:

• Assist video and editorial teams in preparing high-quality video content, including testing AV systems and troubleshooting pre-event issues.
• Oversee content publication and promotion across relevant channels.
• Share video and visual content from conferences and events to engage the broader community.

Conference & External Engagement:

Research external conferences and industry events for speaking or exhibiting opportunities.

Coordinate with event organizers on legal, financial, and logistical matters.

Plan booth activities, printables, and other promotional materials in collaboration with the marketing team

Work with the CIO team to identify and prepare attendees, managing travel and accommodation logistics.

Community Management:

Maintain and update community meetup profiles (e.g., Meetup.com) with upcoming events and activities.

Engage with external communities, and participate in forums, discussions, and networking events to identify speaking and conference opportunities.

Develop and nurture relationships with community leaders and stakeholders.

Data Management & Reporting:

Keep a community meetup and conference tracker updated, ensuring all tasks and events are reflected in the Jira board.

Prepare reports on event performance, audience engagement, and outcomes.

Analyze data to identify areas for improvement and implement new strategies for community growth.

Skills & Qualifications

Keen interest in event coordination, community management, or related roles.

Strong organizational skills with a strong attention to detail.

Excellent communication skills and the ability to build and maintain relationships with diverse stakeholders.

Familiarity with event logistics, including AV setup, vendor management, and content creation workflows is a plus.

Ability to work cross-functionally with technical, business, and marketing teams.

Comfortable using project management tools and maintaining detailed trackers and reports.

A proactive and resourceful mindset, with the ability to adapt quickly to changing circumstances.