First Door Realty - Manager - Administration & Information Technology (8-13 yrs)

Company Description:

- First Door Realty LLP provides property consultancy services by understanding customer requirements and offering relevant property options.

- They specialize in residential and commercial properties across India, offering a one-stop solution for buying, selling, and leasing.

- The company's experienced consultants aim to provide prime properties at the best rates with exceptional customer service.

Job Summary:

- The Manager - Admin & IT (Pan India) base location-Noida, is responsible for overseeing office administration, facility management, housekeeping, pantry services, IT infrastructure, and ensuring smooth operations across all locations.

- The role involves managing vendors, optimizing processes, and maintaining IT assets, networks, and security protocols.

Key Responsibilities:Office Administration & Maintenance:

- Ensure efficient office operations, maintenance, and upkeep of all office spaces across locations.

- Manage housekeeping, pantry services, and ensure hygiene and cleanliness standards are maintained.

- Oversee procurement and inventory management of office supplies, stationery, and pantry items.

- Coordinate with facility management vendors for repairs, maintenance, and office safety compliance.

- Ensure security and access control systems are properly managed.

Housekeeping & Pantry Management:

- Supervise housekeeping staff to maintain hygiene and cleanliness.

- Ensure timely availability of pantry supplies and oversee pantry operations.

- Monitor pantry vendors and ensure service quality.

IT Infrastructure & Support:

- Oversee IT asset management, including desktops, laptops, printers, and networking equipment.

- Ensure seamless internet connectivity and troubleshoot network-related issues.

- Work with IT vendors to maintain hardware, software, and security systems.

- Implement data security protocols and ensure compliance with IT policies.

- Provide IT support to employees and escalate issues to external vendors when necessary.

Vendor & Procurement Management:

- Identify, evaluate, and negotiate with vendors for office maintenance, housekeeping, IT services, and other administrative needs.

- Ensure cost-effective procurement and contract management.

- Monitor vendor performance and compliance with SLAs.

Compliance & Safety:

- Ensure compliance with local and national regulatory requirements related to office operations.

- Implement workplace safety measures and emergency preparedness plans.

- Maintain records related to asset management, IT security, and compliance.

Budget & Cost Control:

- Prepare and monitor budgets for administration and IT expenses.

- Identify cost-saving opportunities without compromising quality.

- Maintain financial records and provide reports as needed.

Required Skills & Qualifications:

- Bachelor's/Master's degree in Business Administration, IT, or related field.

- 8+ years of experience in administration, facility management, and IT operations.

- Strong knowledge of IT infrastructure, networking, and system security.

- Experience in vendor management, procurement, and contract negotiations.

- Ability to handle multiple locations and manage operations remotely.

- Excellent problem-solving, communication, and leadership skills.

- Strong organizational and time-management abilities.

Work Environment & Travel:

- This role requires travel across multiple office locations in India(when required).

- May involve working beyond regular office hours for urgent requirements.

Preferred Qualifications:

- Experience in handling IT infrastructure and office administration for a multi-location organization.

- Familiarity with workplace automation tools and IT helpdesk software.

- Strong understanding of compliance and safety regulations.