Manager Finance & Accounts

A. MIS

• General Ledger Scrutiny
• Monthly provisions & reversals
• Preparation of MIS & review
• Comply to queries asked by JPS & SEI
• Cost Centre wise Expense analysis report

B. Accounts Payable

• Check & ensure correct accounting of Vendor bills.
• Check Aging Analysis & ensure payments are released as per due date.
• Verification of payment vouchers :- due payments, advances to suppliers, import payments.
• Verification of Cash vouchers HO & Plant.
• Scrutiny of Creditors Trial Balance & settle debit balances with follow-up with concerned dept.’s.
• Reconciliation of major Suppliers & ensure open entries are accounted.
• Ensure allocation of advances given to Suppliers are allocated.

C. Accounts Receivable

• Check & ensure accounting of Sales Invoice & receipts from Customers.
• Turnkey projects – Service Bills verification, RA Bills verification as per terms of payment.
• Maintain project wise details from Invoicing till payments as per SAP records.
• Tracking of Earnest Money deposit (EMD).

D. Banking & Finance

• Check & ensure Bank Reconciliation open entries are within 3 months, stale cheques are reversed, Customer receipts are accounted, Interest & Bank charges are accounted on monthly basis.
• Monitor due dates of loan repayments & verify interest calculations on loans debited by bank are correct and ensure timely payments of interest and instalments due.
• Verify new application documents of Bank Guarantees (BG) to be submitted to Bank & also related to submission of expired BG’s & renewal if any.
• Preparation of CMA & submit all the relevant data and required documents for renewal of credit facilities & also for enhancement of limits. Comply to the queries raised by Bank.
• Prepare & submit – monthly Stock Statement, quarterly End-use Certificate, FFRI & FFRII, half yearly Due Diligence Certificate, Annual Financial report, Investment Declaration & other reports requested by Bank for both SBI & Mizuho Bank.
• Comply to all the requirements of Bank in relation to Stock Audit conducted by Auditor appointed by Bank.
• Various certification from Bank required for Tenders as per requirements of Marketing Dept. as like Sanctioned limits, Solvency Certificate, BG’s, etc.
• No default statement to Care Ratings
• Submission of all documents to external agency for annual ratings & comply to all their points.

E. Salary & Expense vouchers

• Verification of vouchers related to final payment, Gratuity, Leave encashment, Travel Expenses, Expense claims, etc.

F. Statutory dues

• Check & ensure the exact liability of TDS, GST, PT, PF, ESIC as per General Ledger & ensure all statutory payments are made on or before the due date.

G. Budget

• Circulate Sales Plan.
• Get Expense Budget from each Department, provide previous year Dept. wise expense analysis for reference,
• Collect CAPEX plan
• Discuss Cost reduction initiatives.
• Based on all inputs prepare annual Budget.
• Cash-Flow projections based on approved/final budget.
• 5 years Cash-Flow projection based on Budget plan.

H. Audits

co-ordination with Audit team & provide all the relevant data & documents

• Statutory Audit – preparation of Profit & Loss A/C, Balance Sheet & Notes to Accounts. Actuarial Valuation from external agency.
• Internal Audit – comply to audit points & close all the open points.
• IFC Audit – explain the existing process & ensure risk control matrix are followed in each of the Finance & Accounts day to day activities.
• Tax Audit – compile all the schedules in one consolidated file & get it audited and prepare Tax Audit Return.
• SEI Audit – provide necessary data to SEI Audit team & comply to their audit points.
• New RCM’s to be prepared for each department with the help of Consultant & ensure those RCM are strictly followed & get the audit done before Statutory Audit starts.

I. Secretarial requirements

• Related Party transactions report on quarterly basis.
• XBRL filing.
• Annual submission of data to RBI with previous year comparison.
• Debt Structure Certificate on quarterly basis.
• Board presentations.

J. Taxation – submissions to various Govt. authorities.

• Income Tax Assessment.
• GST Audit.
• Excise & Service Tax Audit.
• Sales Tax Assessment.
• Gratuity Trust & Superannuation Trust – Income Tax Assessments.

K. Others

• Insurance.
• IEC renewal.
• New GL code creation.
• Financial information to Marketing Dept. for past 5 years for Tenders.
• Submission of Financial data to file NSS (National Sample Survey) Annual Return.
• Co-operation to Projects Dept. in verifying R.A. Bills, Reconciliation of vendors, Payment reco.to Contractors & also reconciliation of SAP debtors with Project Debtors sheet.