Accounts Payable Specialist

Job Description: We are looking for an Accounts Payable Specialist with at least 5 years of experience in accounts payable and general accounting. The ideal candidate will possess advanced Excel skills, a deep understanding of financial processes, and the ability to manage multiple priorities in a fast-paced environment. This role is responsible for processing vendor invoices, resolving discrepancies, maintaining financial records, and providing key reports to support business decisions.

Key Responsibilities:

• Invoice Processing & Posting: Process and post vendor invoices with accuracy, ensuring compliance with contract/PO terms, discount application, and vendor agreements. Maintain 100% accuracy in posting invoices and payments.
• Expense & Credit Card Booking: Book and process expenses, including credit card transactions, accurately into the financial system, ensuring all expenditures are properly recorded according to company policies.
• Bank Reconciliation & Bank Entries: Perform monthly bank reconciliations, ensuring all bank transactions are accurately recorded and any discrepancies are resolved in a timely manner. Post bank entries and maintain accurate records for all cash transactions.
• Query Resolution & Corrections: Resolve issues such as wrong postings, reversals, and adjustments to maintain accurate financial records.
• Vendor Payments & Management: Monitor contract/PO terms, apply discounts, and manage vendor payments via checks or Fund Transfer Orders. Address any discrepancies related to purchase orders, contracts, invoices, or payments. Ensure credit is received for outstanding memos and issue stop payments or amendments to purchase orders as needed.
• MIS Reporting & Maintenance: Generate, analyze, and maintain Management Information System (MIS) reports to provide insights and support key business decisions.
• General Accounting & Bookkeeping: Post and process journal entries to ensure all transactions are accurately recorded. Reconcile accounts payable records regularly and update financial ledgers to reflect accurate financial status.
• Daily Accounting Functions: Handle day-to-day bookkeeping tasks, ensuring both current and historical accounting tasks are up-to-date. Assist in maintaining the general ledger and support month-end and year-end closing processes.
• Customer Billing & Technology Revenues: Understand and support customer billing processes, technology revenues, and related purchases to ensure correct financial transaction recording.
• Comprehensive Accounting Knowledge: Maintain a full understanding of accounting processes across both accounts payable and other key areas of finance, ensuring seamless integration of transactions into the overall accounting system.

Required Qualifications:

• Minimum of 5 years of experience in accounts payable and general accounting, with a focus on invoice processing, reconciliation, and journal entries.
• Advanced proficiency in Microsoft Excel, including Pivot Tables, formulas, data formatting, and data cleansing.
• Experience with bank reconciliations, bank entries, and credit card transaction booking.
• Strong analytical skills and attention to detail in managing financial data and transactions.
• Ability to process a high volume of invoices and payments with accuracy and efficiency.
• Knowledge of basic accounting principles and processes, with the ability to manage both routine and complex financial tasks.
• Excellent verbal and written communication skills, with the ability to interact effectively with internal teams and external vendors.
• Bachelor's degree in Accounting, Finance, or a related field (preferred but not required).

Preferred Skills:

• Experience in the software or technology industry is a plus.
• Familiarity with accounting software such as QuickBooks, SAP, Oracle, or similar platforms.
• Ability to handle a high volume of accounting tasks in a fast-paced environment.