Accounts Receivable Executive

Job Description: We are seeking an Accounts Receivable Executive with 3-4 years of hands-on experience in managing accounts receivable functions. The successful candidate will be responsible for invoicing, collection, reconciliation, and cash application activities. This role requires strong attention to detail, effective communication skills, and the ability to collaborate with internal teams to ensure accurate billing and payment processing.

Key Responsibilities:

• Invoice Generation & Distribution: Prepare and send accurate invoices to clients in a timely manner, ensuring all details (payment terms, amounts, etc.) are correct. Collaborate with the sales and operations teams to gather necessary data to support the preparation of monthly sales invoices.
• Understanding of Sales Agreements: Review and understand client sales agreements to ensure invoices align with the agreed-upon terms, including pricing, payment schedules, and conditions.
• Payment Collection & Monitoring: Monitor and track outstanding invoices. Follow up with clients on overdue payments via email, phone, or written communication. Resolve any payment discrepancies and disputes in a timely manner.
• Cash Application: Assist in cash application by ensuring accurate posting of customer payments and maintaining up-to-date records of payment applications. Resolve any discrepancies between payments received and amounts invoiced.
• Reconciliation: Reconcile customer accounts to ensure payments are accurately applied and that any discrepancies are identified and resolved promptly.
• Reporting: Prepare and maintain regular accounts receivable reports, including aging reports, to track outstanding balances and highlight potential collection issues.
• Customer Account Management: Build and maintain strong, professional relationships with clients to facilitate smooth collections processes. Address any client inquiries or concerns regarding invoices, payment terms, or account balances.
• Credit Management: Assist with the management of customer credit limits and ensure that credit terms are adhered to. Work closely with the credit team to minimize the risk of bad debts.
• Data Collection & Collaboration: Work with internal teams (sales, operations, and finance) to collect necessary data and information for invoicing. Ensure all relevant billing details are accurate and up to date.
• Month-End & Year-End Support: Support month-end and year-end close activities, ensuring all accounts receivable entries are reconciled and reported correctly.
• Internal Collaboration: Collaborate with the sales, finance, and customer service teams to resolve issues related to payments, billing, and account inquiries.

Required Qualifications:

• Experience: 3-4 years of experience in accounts receivable or a related field, preferably in a fast-paced environment.
• Technical Skills: Proficient in Microsoft Excel (e.g., formulas, pivot tables) and accounting software (QuickBooks, SAP, Oracle, or similar).
• Communication Skills: Strong written and verbal communication skills, with the ability to interact effectively with clients and internal teams.
• Attention to Detail: High attention to detail and accuracy when handling payments, invoicing, and reconciliations.
• Problem-Solving: Strong problem-solving skills and the ability to identify and resolve payment discrepancies or client concerns.
• Sales Agreement Knowledge: Understanding of sales agreements and their application to invoicing, including pricing, payment terms, and contract terms.
• Cash Application: Familiarity with the cash application process and ability to assist in ensuring payments are correctly applied to customer accounts.
• Education: Bachelor's degree in Accounting, Finance, or a related field (preferred but not required).

Preferred Skills:

• Experience with automated accounts receivable systems and tools.
• Knowledge of general accounting principles and processes.
• Experience in the software or technology industry (a plus).