Executive Assistant To Managing Director

Job description

Role & responsibilities

• Manage daily office activities for the Regional Director, including scheduling meetings and appointments.
• Record and publish meeting minutes, ensuring necessary follow-ups.
• Maintain databases, including customer contacts, ensuring accuracy and validity of information.
• Manage the Director's calendar and coordinate appointments.
• Perform clerical tasks such as taking memos, maintaining files, and organizing documents, as well as handling photocopying, faxing, and other office tasks.
• Manage incoming and outgoing mail.
• Assist with planning company events, meetings, luncheons, team-building activities, and special projects.
• Support designated leaders with expense claim procedures, ensuring timely and accurate submissions.
• Engage with vendors and visitors to the office.
• Handle sensitive information with confidentiality.
• Manage conference room bookings and meeting space arrangements.
• Coordinate travel, including booking accommodations and reservations.

QUALIFICATION: Any Graduation/ Post-Graduation

EXPERIENCE: 2-5 years of relevant experience as an Executive Assistant reporting directly to senior management

REQUIRED SKILLS:

• Exceptional communication, writing, editing, and proofreading skills.
• Calendar Management
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Organization skills
• Ability to multitask
• Attention to detail
• Time-management skills

LANGUAGES: English & Hindi

EMPLOYMENT TYPE: Contract To Hire