Manager HR Business Partner (Nhava Sheva Port)

Role & responsibilities

To collaborate with the Head -HR to take a strategic approach to employee engagement and internal communications, supporting the organizational change by creating effective internal communication and ensuring best practice across the BU as change is managed. Manage programs designed to foster the employee engagement such as employee reward & recognition programs, wellness programs and other activities aimed at creating a positive workplace environment and culture at BU level

Employee Engagement

• Responsible for improving the Employee Engagement Index by conceptualizing and implementing various employee development and engagement initiatives.
• Developing and delivering the organizations internal communication strategy, planning and calendar of activity, supporting us to increase levels of employee engagement.
• Develop and roll out channels of communication relevant to the needs of workforce.
• Build and maintain effective relationships with internal stakeholders.
• Responsible to develop and implement communications, events and engagement plan.

• Organizational Development
• Initiate and implement innovative Team building and collaborative initiatives that help improve the Organizational Development
• Assist in assessing organizational climate & plan for appropriate changes so as to develop core competencies in the organization
• Conduct periodic surveys in the organization to get feedback from employees regarding their perception on companys policies & practices, ascertain attitudes, morale & motivation
• Assist in developing a culture that facilitates performance and safety.
• Understanding the business processes and the current HR Process to make the BU efficient and cost effective
• Ensure effective, consistent coordination and implementation of HR business processes, functions and procedures and monitors HR projects and workflow.

• CSR & Sustainability
• Find and evaluate the projects for sustainability which are in line with Schedule VII and vision of the organization.
• Follow up with the implementing agencies for reviewing their performance.
• Ensure timely preparation of reports, remittance of funds to the implementing agencies, maintaining monthly tracker for progress and expense, upload projects and details in sustainability system.
• Co-ordination & execution of CSR Projects & activities as per Schedule VII.
• Conceptualize and organize volunteering activities.
• Lead the CSR activities for the BU and ensure tracker and follow up for on-going projects.

• Manpower Planning & Resourcing
• Manpower Budgeting and provide replacements to departments during attrition and ensure department/organization productivity is not affected.
• Working in close collaboration with Talent Acquisition Team to ensure timely closure of the vacant position.
• Partner with business to identify the need of the vacant role and liaise with TA team in sourcing.
• Plan and strategize for Diversity hiring
• Creating Talent pool for white/blue collar staff through apprentice and trainees.
• Manpower planning and budgeting in terms of future business requirement, attrition, productivity.
• Ensure that the Recruitment Policy is being followed.
• Complete the documentation and onboarding of candidate
• Preparing HR reports and MIS reports for CEO and Regional Office.

• Performance Management
• Review existing system and suggest changes where necessary, organize appraisal workshop so as to train appraisers in the appraisal process to ensure proper performance evaluation.
• Assist departments and HODs in conducting performance reviews.
• Plan and develop appropriate linkages between rewards system and performance.
• Develop linkages in appraisal for identifying training and development needs, career planning, potential reviews and assessment.
• PMS to suit department specific sensitivities and to be aligned with individual development plans of all the employees within the department, to facilitate talent sharing and making the organization powerful

• Rewards and Recognition
• Ensuring Rewards and Recognition programs and processes are implemented as per the timeline.
• Taking initiative for engagement of employees via non-monetary appreciation models.
• Focus on Employee Wellness program and take initiative around the same.
• Enhancing the belonginess and further amalgamation of employees to the Organizations Principles.
• Identify various forums to recognise employees

• Process Control & Internal Audits
• Assistance to be provided in Implementing and adhering to policies, procedures and guidelines developed by management.
• Ensure the SOPs and Procedure manual for the department is in place.
• Participate in the Internal and External Audits and ensure that there are zero non-compliance.
• Closely monitor outsourced activities and SLA

• Training & Development
• Master plans for training and development in co-ordination with our corporate L&D team for people based on needs analysis and career opportunities within organization
• Organizing / executing training workshops, seminars in house and institutional etc. for employees
• Being available for counselling and coaching / guidance to people

• Miscellaneous
• Calibrating with respective stakeholders in organizing Townhalls
• Organizing big scale events like Annual Day, Sports Day, Family Picnic
• Taking lead in regional projects and driving it across BU.
• Conduct roadshows and sessions for policies, processes.
• Ensure any change is well communicated to employees
• Interact is critical for changing behaviours, inspiration, motivation, development for creating right working climate

Preferred candidate profile

• Minimum 8-12 years experience
• Good Communication Skills & interpersonal skills
• Proficient in MS Office
• Strong track record in Employee Engagement
• Knowledge and understanding of best practice employee engagement theory.
• Experience in setting up and introducing new employee engagement initiatives.
• Self-starter & Problem-solving ability is a must to deal with intensity of mental processes by using know-how to identify, define & solve problems within clearly defined broad policies and specific objectives